RBA/4/3/3/2020/05
Job Summary
Job Requirements
Diploma in any of the following; Records Management & Information studies, Library and Information studies or Archives and Records management
Minimum KCSE grade C- or equivalent
Certificate in computer proficiency from a recognized institution
At least one (1) year relevant work experience
Shown merit and ability as reflected in work performance and results
Fulfil the requirements of Chapter 6 of the Constitution
Responsibilities
KRA 1: Records and Registry Management
Maintain a registry system to ensure accurate filing and retrieval process of documents and records.
Manage incoming documents to ensure proper classification and appropriate filing
Register both incoming and outgoing files in the movement register to ensure all files removed from registry are properly recorded in the master registry file
Undertake periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
Training of users on the filing and record management system including document folio procedures
Assist in development and review of a records management procedure manual
Appraisal of all non-current/closed records
Identification, listing, labelling and transfer of records for permanent preservation at KNADS
Obtain authority for destruction of valueless records from the Director of KNADS
KRA 2: Scanning and Indexing
Sort out mail and scanning the same to ensure electronic record in the workflow system
Manage the scanned mail to ensure security and timely attention and action on same
Develop accurate and consistent indexing of documents to ensure a reliable database and distribution of electronic data and information to users
Regularly update database with latest data or information from schemes returns
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