The main purpose of this job is to courteously welcome clients and visitors to the Company, handling incoming correspondence & general enquiries.
Responsibilities for the Receptionist Job
Answer phones and transfer calls to the appropriate staff member;
Welcome visitors and escort them to the appropriate staff member or meeting room;
Handle enquiries about the Company or offer brochures with business information where possible;
Ensure enquiries are responded to promptly and professionally and submitting weekly reports to MD;Take messages and make sure they get to the appropriate staff members;
Accept, sign and keep track of incoming and outgoing couriers;
Filling, bookkeeping and scheduling;
Issue cheques to clients and maintain the register;
Assist in the planning and preparation of meetings, conferences and other team events;
Managing timesheets for the CE team;
Reviewing newspapers to identify tenders, and ensuring the tenders that are relevant
Ensuring the ongoing tidy and professional appearance of the reception and waiting areas;
Perform any other duties assigned by the Human Resources Officer/Managing Director.
Qualifications for the Receptionist Job
Bachelor’s degree in the relevant field.
Excellent communication skills
Interpersonal skills
Multitasker
Courteous and polite
Work experience
0 – 5 years of experience in the relevant field.
