Start Date: 7th January 2019
Job Purpose / Summary: The receptionist shall be responsible for executing office systems, procedures and controls in the entire administrative function covering the company policies, procedures, visitors and clients’ records etc.
Duties and Responsibilities:
Executing systems, procedures and controls in the entire office functions covering the maintenance of daily clients’ record.
Receiving visitors at the front desk by welcoming and directing them appropriately.
Answering, screening and forwarding all incoming external phone calls.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, magazines and brochures etc.)
Ensure daily office cleanliness is maintained
Update the calendars and schedule meetings, events, conferences etc.
Liaise with the accountant to arrange travel and accommodations, and prepare vouchers
Keep updated records of all office expenses and costs.
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing among other office duties.
Required Qualifications
Possess a diploma or certificate in Clerical Work, Office Administration or any relevant skills.
Minimum 1-year work experience
Good Interpersonal skills i.e. Influencing, communication and negotiation skills,
Problem solving and Analytical skills
Decisive decision maker and ability to work under tight time schedules.
Proficient in MS Office (word, excel and outlook) as well as proficient in use of internet.
Must satisfy Chapter 6 of the Constitution of Kenya (provide copies of KRA, EACC, CID and CRB certificates).
