Responsibilities
Within delegated authority, the Property Management Assistant will be responsible for the following duties:
Assist in receiving all deliveries of mission supplies.
Conduct physical inspections and quality control of United Nations Property to ensure that all items are accounted for and in serviceable condition.
Interacts with other property management stakeholders and providers of services, in particular Technical Units, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate.
Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the unit chief’s approval.
Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action.
Processes Goods Receipt reports and R&I Reports in Umoja Inventory Management System.
Maintains on daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals, and SOPs.
Updates all physical verification records and data entry in the Umoja Inventory Management system.
Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines, and mission’s SOPs.
Produces reports monthly and when requested by supervisor.
Drafts statements of requirements for contracts and services for disposal.
Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material.
Assists Technical Units in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.
Assists in carrying out Board of Survey as and when required.
Prepares statistical analysis and trend analysis on United Nations property.
Supervises, trains, and provides guidance to the team members.
Reviews reports and makes recommendations.
Performs other duties, as required.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Certification in Property Management is desirable.
Work Experience
A minimum of five (5) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required.
The minimum year of experience is reduced to three (3) years for the candidates who possess a first-level university degree or higher.
Apply via :
careers.un.org
