Based in Nairobi with frequent travel to field sites
As part of the team the Project Officer will be responsible for mobilizing and coordinating partner level work, reporting, financial and programme Monitoring, Evaluation Accountability and Learning of the HelpAge International’s AFD and Maxwell Harvey funded health projects in Kenya funded.
Job Purpose
The post holder will be responsible for mobilizing and coordinating partner level work, reporting, financial and programme Monitoring, Evaluation Accountability and Learning of the HelpAge International’s AFD and Maxwell Harvey funded health projects in Kenya funded.
Project management
Responsible for coordinating project activities in Kenya by supporting partners to manage all aspects of project cycle including planning, implementation, monitoring and evaluation
Ensure that the quality of the programs/projects is maintained through an effective monitoring system and that accurate data and information on best practices is documented.
Ensure project narrative reports are prepared and submitted on time using donor reporting requirements.
Track/monitor day-to-day progress against project milestones and activities, against scheduled work plans and overall project objectives;
Proactively manage change to continuously improve service delivery, in accordance with timelines and budgets.
Partner Management
Manage partner contracts and be responsible for ensuring compliance to the
Terms and Conditions of the Grant as agreed with the donor and HelpAge’s internal contract management policies and procedures
Oversee that local implementing partners are discharging their responsibilities, live up to stipulations stated in the partnership agreement and take appropriate action to correct any deviations
Work with partners to identify needs for technical support and capacity building and help facilitate the provision of these needs
Promote shared learning and collaboration between partners by facilitating partner networks and meetings
Finance and Reporting Management
Assist partners in preparations of budgets and expenditure forecasts
Ensure project budgets are regularly tracked, deviations identified, investigated and corrective measures taken promptly
Monitor project expenditures and ensure budget is strictly adhered to, financial procedures are observed, and all supporting documents are provided
Ensure partners submit timely financial returns, prepare and submit project financial reports to compliment narrative reports
Ensure that partners manage and utilize project assets as per HelpAge’s policy
Follow-up with partners on implementation on internal or external audit recommendations that affect their individual projects
Representation, Advocacy, Information and Communication Management
Represent HelpAge at various forums, meetings and advocate for ageing issues, health and policies
Be proactive in providing information, case studies, interesting news stories etc relating to the projects the Officer is responsible for.
Participate in health advocacy activities in Kenya including, Age Demands Action, UHC day and World Health day.
Person Specification
Essential
Bachelor’s degree in a health-related field – Public Health, Community Health, Nursing or clinical medicine
5 years’ work experience in an NGO environment implementing health programs
Experience supporting subawards
Strong understanding of the organization and structure of the Kenya Health systems and structure
Excellent oral and written communication skills
Experience in compiling, producing and disseminating information
Fluent spoken and written English
Strong M&E skills
Strong numerical skills
Strong interpersonal skills and ability to work as part of team
Ability and willingness to be administratively self-supporting
Ability and willingness to travel within the country and the region if required
Good IT Skills
Desirable
Knowledge and interest of ageing, older persons’ health and wellbeing issues will be an advantage
