Project Manager

Roles and responsibilities
Individual:

Oversee and ensure smooth day-to-day logistics of activities (including scheduling activities and managing calendars) for assigned campaigns and effectively manage administrative tasks for associated regional teams;
ensure timely development of  quarterly milestones in the campaign trackers, and indicators in assigned results frames;
track performance against milestones and indicators  in assigned campaign trackers for the region, are required monthly, quarterly, annually and as per grant agreement;
communicate with the Regional Coordinator and Senior Legal Advisor as well as Communications, Program, Finance, and Development teams to ensure campaigns remain on track;
manage funds earmarked for activities throughout the relevant campaigns and ensure appropriate use;
oversee and manage back-end logistics of regional campaigns/grant efforts (e.g., implementation timelines, development and tracking of milestones and activities, managing funds,expenses,  budgets, and resources (including human resources), etc.) in the region;
ensure funds are earmarked for implementation and managed and appropriately recorded to meet funding and reporting requirements;
report and fill in activity,meeting  and event outputs and outcomes to Monday.com boards and impact teams as they are concluded;
regularly communicate with the program team, and Regional Coordinator or Senior Legal Advisor to ensure grants and campaigns remain on track including raising any risks. 

Shared:

Raise at-risk milestones to the Africa team – Regional Coordinator and Senior Legal Advisor to address and resolve in a timely manner;
work with Development and Finance teams to ensure appropriate funds are earmarked for implementation & reported appropriately;
work with Program and Finance teams to ensure planned activities and appropriate funding/resources are aligned.

Decision rights
Responsible for:

Overseeing and ensuring smooth day-to-day on the ground logistics for campaigns and grants  in the region
Identifying the need for additional resources and requests as needed
Managing and recording funds allocated for campaign activities in project tracking tools
Supporting the Program team to secure quotations on services such as hotels, and airfares, in line with the Procurement Policy.
Supporting recruitment and coordinating the work of project staff involved in grant implementation.
Following organizational and grant policies in the procurement and management of goods purchased for grants.
Collaborating with the Global Coordinator of Subgrants and Partnerships to ensure subgrant project implementation adheres to deadlines

Accountable for:

Monthly reports to SLT about progress on activities and budgets
Ensuring smooth operations (logistics, time management, budget tracking) of programs and campaigns 
Ensuring results frame indicators  remain on track for completion
Ensuring results frame indicators  at risk for completion are addressed & brought back on track 
Ensuring campaign tracker milestone are reported on time, and that adaptations to strategy are recorded to explain why  and new milestones 

Consulted for:

Progress of campaign activities & budgets for audits as required

Informed by:

Program and region teams on strategic objectives and planned regional activities

Required skills and qualifications

Knowledgeable in project management methods, tools, software, & processes
Ability to multitask, manage time & resources effectively across a portfolio of ongoing efforts with attention to detail and ability to deliver in a fast-paced work environment
Strong leadership, management & comms skills and problem solving capabilities
Proactively identifies & mitigates challenges and risks
Adaptable & flexible to changing needs / requirements
Four or more years of project administration and finance  proven  experience, particularly with projects funded by bilateral and multilateral donors
Experience and confidence in using web technologies and software platforms i.e. Competency in accounting and budget management, grants and compliance management platforms
Experience and confidence in using digital project management tools 
Strong attention to deadlines and budgetary guidelines
Proven success working with all levels of management of an organization
Demonstrable clear written, visual  and verbal communication skills, with the ability to communication and interact with multicultural and multi level actors
Excellent presentation skills

Apply via :

equalitynow.applytojob.com