Overview:
The Project Management Officer (PMO) will be responsible for the definition and maintenance of the standards of project management and processes.
You will support the successful delivery of projects undertaken by the company, through effective facilitation, tracking, and reporting. You need to share relevant information with other divisions or managers in their organization, monitor expenditures and create detailed reports for upper management.
Requirements:
Must have completed KCSE or similar
Preferably a Completed Tertiary Degree within the relevant Field
Preferably at least 2+ Years Relevant Experience as a Project Management Officer
SAP Experience (advantageous)
MARI Experience (advantageous)
Responsibilities:
Reconciliation of Annual Maintenance (SAP, SQL, Remote Support & Add-Ons) and comparison checks with internal contract collector and SAP Portals
Keeping Records of all EBM Customers and updating SAP customers UDF’s – Update in SAP
Maintain BP Information – Address / Tel #, Contacts / Mailing Lists / KM’s Updates
Customer approved quotes – send a purchase order to the contractor – once work completed – capture timesheets as per contractor and bill customer
Sub-Contractors recon spreadsheet update so that accounts know what supplier to pay
Order Placement & Delivery (SAP & Add-Ons)
SAP License Requests
Add-On License Requests
SAP Portal Issues – License Queries Only
Vetting for All Proposals / Pricing indications
Creation of contracts on the contract management and invoice system
Customer license maintenance and recon
Add new consultancy tasks into the scheduling system
Scheduling of consultant to open tasks
Resource Workload Monitoring on the scheduling system
Resource Reporting from the scheduling system
Check all open WR have been completed and time has been captured and invoiced
Check if any time has been missed for approval after the billing run
Project document sign-off post on SharePoint
Change Control Contract / Budget additions to be captured in the contract management system
Time Capture reports distribution
New Projects creation and multiple contract creation
Discount and pro-rated calculations on all sales
Contract creation of all additional licenses (SAP & Add-Ons), Ad-hoc & SLA Contracts
General Contract Management (Budget, Invoicing, Travel checks and closure)
WIP Report maintenance
Contract/project budget Planning – per new SAP Implementation Project
Contract Maintenance for license swops and cancellations/discounts on non-use licenses (SAP & Add-ons)
SLA Contract Creation
S-Number management
Tracking of weekly orders (SAP & Add-ons)
Quote generation on supplier portals
Supplier purchase orders (Software – Subcontractors)
Dealing with ad-hoc business queries as required by management from time to time
Awareness and adherence to company policies and procedures
Key Attributes:
Excellent Communication Skills (Verbal and Written)
Excellent interpersonal skills
Detail Orientated and Results Focussed
Demonstrate Good People Skills
Dependable / Responsible
Positive Attitude
Team Player
Hard Worker
Willing to Learn
Calm Under Pressure
Creative Problem Solving
Logical Thinking
Self-Management Skills
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