Job Summary
To contribute towards effective and efficient financial management and accounting of the donor funds and ensure compliance with donor requirements. The jobholder will be responsible for maintaining all books of records of the project, support to the donor organizations to maintain proper accounting. He/she will support the Project Manager in effective management of the project finance and accounts. This position may require minimal field visits.
Key Roles and Responsibilities.
Accounting and Programme Finance
Prepare vouchers of payment, receipt and journals relating to cash transactions against approved bills/invoices in relation to the project.
Ensure proper process documentation of all financial transactions
Ensure proper filing of finance related documentation
Update the donor financial reports and arrange for timely requests for funds
Verify the project expenses against approved budget and protocol.
Ensure compliance organizational policy in regard to advances for project related visits.
Ensure all supporting documentation are available with voucher before payment as per donor & organizational compliance.
Checking the correctness of retirements of travel advances/impress and ensuring that they are well supported for further authorizations.
Ensure process and policy has been followed regarding procurement.
Undertake other general finance duties as required to facilitate the smooth running of accounting and project finance activities.
Budget Management & Cost control
Assist the Project Manager in operational management of project funds e.g. budgeting/forecasting, documentation and spending.
Provide information to program team in relation to budget and expenditure
Support in preparing monthly and quarterly financial reports
Prepare monthly budget variance report and share with management
Required Qualifications and Key Competencies.
Academic Qualifications
Bachelor’s degree in business management or any other related subject.
CPA finalist
Other Requirements
At least 2 years’ experience of donor funded project reporting.
Good experience and knowledge of accounting data processing and report generating
Knowledge about tax and statutory requirements
Knowledge on donor compliance, rules, and regulation especially USAID preferred
Data analysis skill
Up-to-date knowledge and understanding of organizational procedures and guidelines
Experience and knowledge on donor financial monitoring
Communication and report writing skill
Demonstrate pro-activeness and responsiveness
Ability to work as a team player and contribute to improve team performance
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