Job Code: 3720
Description
PROMOTING INCLUSIVE MARKETS IN SOMALIA
Background:
Promoting Inclusive Markets in Somalia (PIMS) is a DFID funded project in Somalia, implemented by Development Alternatives Inc. with an overall Project Objective of the Promoting Inclusive Markets in Somalia, encourage the growth of the private sector, job creation and, as a result, reduce poverty in Somalia. PIMS will work through the private sector to support the functioning of markets in key sectors, through addressing failures in terms of small-scale productive infrastructure, market information, co-ordination failures, and access to finance.
The program has an opening for the position of Project Finance Officer.
Purpose:
The Project Finance Officer will play a facilitating role in the financial transactions related to the DAI PIMS project in the Nairobi Office and the field offices. S/he will ensure that the outlined financial policies and procedures are implemented and followed in the assigned area. The Project Finance Officer will be responsible for providing complete and accurate reports on financial activities. S/he will provide support to the Operations and Finance Manager as necessary and maintain a positive working relationship with the Nairobi Office, field and partner staff.
Tasks:
The Project Finance Officer will be responsible for the following tasks:
Initiating the payment process for program activities and ensure that all the payment requests comply with the donor and DAI policies and procedures before approval
Ensuring that the internal controls within the payment process are safeguarded and working well
Ensuring that the financial documents are timely delivered to the Nairobi office from the field offices (Garowe & Hargeisa), reviewed for accuracy and completeness and ready for approval and posting
Supervise managing of the Fixed asset register and all the accounting requirements in Asset management as per the DAI and Donor regulations
Ensuring that all payments and travel advances settlements are made in a timely and accurate manner as per DAI policy, referenced and correctly filed
Preparation of Bank Reconciliation for all bank accounts as per policy
Tracking of employee advances on a monthly basis and follow up on the recovery process with staff with aging advances; prepare a schedule of outstanding advances and update the same every month
Supervise management of office petty cash; reconciliation and replenishment; ensuring at least monthly ad hoc spot checks
okCarry out Training on financial policies and procedures to non-finance staff
Ensure statutory payments are made on time and evidence of payment filed
Ensure that all reporting requirements are met while implementing proper reporting procedures and maintaining quality.
Make occasional visits to the field to support the program on financial operations and management
Help with the preparation of internal and external audits and responding to audit queries
Help in Project close out/ finance document organisation
On a monthly basis ensure that the Administrative Assistant has scanned all finance vouchers & payment supporting documentation and electronically filed the same
Any other duties that are not specifically stated above but will necessary come within the framework of the position as shall be assigned from time to time by the Operations and Finance Manager and/or the Team Leader.
BASE OF OPERATIONS: NAIROBI
REPORTING: Directly reporting to the Operations and Finance Manager
QUALIFICATIONS
The incumbent shall have a degree in Business related field with a CPA qualification or equivalent with at least 5 years’ experience in an international organization. S/he will have a proven track record in delivering results in a pressurized environment and fluent in spoken and written English with high level proficiency in MS Office Suite.
Last date for submission of applications is 29th June, 2018.