Job Details
Budget Grants/ management;
Work closely with programme teams to effectively track grant expenditure and budgets; carrying out BVA, producing regular and special budget reports, budget re-profiling, revised projections and sharing BVA advisory to Programme managers.
Carry out accurate projects budget/ project cash forecasts to ensure sufficient liquidity at all times; accurately phasing/reforecasting projects budget, help in establishing monthly cash requirements for the field officers/partners and make a timely requests based on the project work plan.
Coordinating the preparation of projects budgets for both internal and external users, on monthly, quarterly or annual basis.
Ensuring that the VSO financial policies and procedures are complied with by all parties, helping in identification of gaps and working with the Head of Operations on how to address the gaps.
Ensure accurate and timely input of financial data (liquidations) resulting to sound financial reporting and management.
Manage the donor reporting timetable for the project/program teams and ensure reports are produced in a timely manner.
Understand the donor rules and regulations and ensure all staff and volunteers are following and complying with donor and VSOK rules for the grants.
Ensure all institutional funding compliance requirements meet the contractual requirements e.g. donor deadlines are met.
Support the HoFO in producing high quality monthly management reports for the Country and the Region on needs basis as well as provide advisory on any variances.
Financial Support and control: –
Exercise appropriate controls over and authorisation of all liquidations to ensure accuracy and completeness of documentation. Reviewing of accountabilities submitted by volunteers and staff.
Ensure regular financial monitoring in the field are undertaken and any findings and recommendations are implemented in good time.
Accountability for financial resources through sound reporting and reconciliation of project reports with sun listing/accounts. Conduct monthly projects budget reconciliation, fund balances reconciliations and project expenditure verification.
Work with other colleagues to provide support to finance teams in country in financial accounting and management.
Maintain an organized and effective financial filing system for all Finance documents including; vouchers, soft/hard files for all project reports, grant files and donor correspondences.
Support staff in developing databases for various purposes such as donor reporting and grants tracking.
Maintain good relations with external donors by providing narrative and financial reports on a timely basis and in line with donor criteria when necessary.
Conduct new staff orientation on grant policies, and manuals, run training sessions to ensure that project staff and partners are aware and understand the VSO and donor requirements on grants.
Upon assignment by HoFO, support projects proposal writing, PTC development and Donor budget mapping.
Co-ordinate project audits. Work with the HoFO and Financial Accountant in ensuring that all activities, preparations and follow-up with respect to donor audits are done on time.
Carry our monthly Bank reconciliations.
Projects accountants supervision and capacity building and matrix review for financial accountant’s work inputs.
Full-fill other appropriate level responsibilities as defined by the Head of Finance
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