Duties and Responsibilities include;
Administrative Support
Handle activities related to HS4TB project support including logistics, travel, consultants’ travel logistics, project calendar management, workshops, files, meetings and minutes etc.
Provide support to the Country Project Director and Senior Technical Advisor in preparation of budgets for activities and work with MSH Kenya Procurement team to ensure funds are released timely
Set up file management systems, maintain project files, including a library of reports and technical resources
Plan each week’s project meetings in advance; compile and share background materials and agenda items. Take notes during each meeting and disseminate timely; follow up on action items
Coordinate logistics for meeting with project partners, stakeholders, and donors
Communication
Maintain clear communication with MSH Kenya team, and different project staff including HS4TB Kenya and HQ teams to facilitate efficient smooth project support functions
Contribute to internal and external communications (with MSH HQ, NTLP, MoH etc), including writing, editing and formatting correspondence, communications, presentations, reports and other documents
Provide rapporteur services during external meetings and circulate notes to participants
Procurement
Receive invoices for payment and review for accuracy and complete supporting documents as per MSH policies and procedures
Assist in preparation of supporting documents for payment of suppliers, staff, and meetings for approval. This includes preparation of payment vouchers and ensuring that all necessary paperwork is attached
Assist in processing and tracking of VAT
Provide support to internal and external audit when needed
The ideal candidate should have a Bachelor of Business Administration (BA) degree or Diploma in Project Management or relevant.
S/he should have atleast five (5) years relevant experience in administration and logistics management/coordination. Knowledge of US Government funded programs regulations and requirements. Prior experience in taking meeting notes, report writing, drafting letters and emails and power point presentations. Proficiency with MS Office Suite, including Excel and PowerPoint.
Knowledge & Skills
Skills and/or experience in accounting
Proficiency in oral and written English
Strong computer skills; Excel, MS Word, MS Project, PowerPoint
Strong analytical, organisational and management skills
Ability to assess priorities, make decisions and solve problems
Ability to set and achieve high performance goals and meet deadlines
Strong to interpersonal skills
Excellent cross-cultural communication, diplomacy and active listening
Proficiency with advanced functionality of Microsoft Office Suite
Demonstrated ability to work independently and within and across multiple teams
Apply via :
msh.wd1.myworkdayjobs.com
