Responsibilities
Under the supervision of the Managing Director the incumbent will be responsible for the following duties;
General Administration
Provide administrative support to ensure efficient operation of the office;
Schedule meetings and manage information flow to partners seeking information about the organization;
Carry out administrative duties including minute taking, filing, report writing;
Organizing and ensuring the Director and Deputy are well prepared for meetings.
Assigning and scheduling administrative assignments and expediting administrative process;
Make travel arrangements for staff – this includes travel, visas and accommodation as necessary.;
Ensure smooth operation of equipment through preventative maintenance, maintaining equipment inventories and evaluating new equipment and techniques;
Manage information flow and draft routine personalized correspondences;
Compile office expenses and prepare monthly or quarterly reports.
Human Resource
Enter, maintain and certify administrative data and records in electronic information systems;
Provide advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with the leadership team as necessary;
Academic Qualifications
Currently pursuing or obtained a bachelor’s degree in secretarial studies, International Relations, or other course that gives one qualifications of a certified administrative professional;
Training in IT and computer technology;
Training on formal communication and writing will be an added advantage;
Technical skills and abilities
Excellent interpersonal skills and ability to work successfully as part of a diverse team.
Excellent creativity and high-quality writing skills.
Proficiency in MS Office Knowledge, accounting software, database management.
Possess the relevant technology and IT skills including scheduling prioritization software, presentation software, graphics software, email, use of spreadsheets among others.
Ability to analyze information and make rational decisions.
High efficiency and professional conduct.
Capacity to work in a high paced environment.
Ability to multi-task without compromising the quality of processes and outputs.
Possess good grammar and ability to express him/herself in written and spoken English language.
Maintains discretion and confidentiality.
Exhibits polite and professional communication.
Ability to work independently with minimum supervision
Applications from interested parties should be submitted with the subject line: “Program Assistant Opportunity” by Monday 22nd January 2024 to recruitment@wmgconsultants.org. Submissions must includeWe encourage individuals of diverse backgrounds to apply. The position will be on a long-term basis at a competitive market rate in line with the level of skill and experience that he/she/they possess.
Apply via :
recruitment@wmgconsultants.org
