Key Functions/Key expected results
Work directly with Head of projects to implement project goals
Coordinate and manage project tasks and deliverables.
Conducting administrative duties, such as setting up meetings and drafting billing summaries
Ensure total project compliance to statutory, legal and policy requirements
Supervise all the staff on site and ensure task allocated is completed on time. Review processes to improve efficiency
Performance management in liaison with HR Manager and client line Managers
Payroll processing for project staff.
Prepare monthly reports and share with management and client.
Maintaining staff attendance register on site.
Report any disciplinary issues to HR for handling.
Updating and reporting on the schedule progress, budget and spending.
Identifying skill gaps and ensure closure
Keep and maintain integrity of all project records
Participate during interview process for recruitment of staff in their project.
Monitoring project performance and agreeing on priorities with client.
Communicating your project plan internally and with the client
Assign duties to staff to implement project goals, as needed.
Planning around your team’s skills to ensure end success
Oversee variable aspects of projects and provide direct assistance to ensure timely project execution.
Make requisition of materials and other items necessary for completing project goals.
Academic qualifications
Diploma in Project Management or HR or related
Excellent planning & Organization skills.
Basic Accounting and proficiency in Excel.
Excellent interpersonal and Communication skills
The ability to work under pressure and meet deadlines
Tact, swiftness and attention to detail are a MUST
Excellent problem solving and decision-making skills
Pro-active, flexible, positive and reliable
Excellent people skills to interact with staff, colleagues, and cross-functional teams
Previous Relevant Work Experience Required.
Minimum 2 years working experience.
Experience of 2 years in outsourcing services on in an administrative role.
Preferred experience in Sales / Customer Service.
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