Job Summary
We are looking for an experienced, proactive project assistant to work collaboratively with our team on projects. In this role, you will oversee tasks delegated to you by the project manager, prepare excellent proposals and response to tenders and ensure they are delivered on time. Co-ordinate with all necessary vendors and service providers, and ensure that the project is moving forward on time and on budget. You will need to be highly organized, adaptable, and able to prioritize tasks while working independently. The ability to motivate others and keep them on task in a positive and encouraging manner is also a must-have skill in this position.
Project Administrative Assistant Duties and Responsibilities
Work collaboratively with the project manager and team to maximize productivity
Identify relevant opportunities and prepare a summary and share with the directors for review.
Prepare excellent proposals and response to tenders and ensure they are delivered on time.
Collaborate with the whole project team, contributing to the entire project lifecycle
Organize and monitor schedules and see that deadlines are met
Coordinate efforts within the team and with outside consultants efficiently
Report updates verbally and in written form to management
Monitor budget and help ensure resources are used efficiently
Help discern requirements and assign tasks to team members
Complete any necessary administrative tasks, such as research and email
Demonstrate commitment to clients’ needs and confidentiality continuously
Project Administrative Assistant Requirements and Qualifications
Associate or bachelor’s degree in a relevant field required
Additional certifications that exemplify a desire for continued education preferred
Minimum of 2 years’ relevant work experience in the industry
Exceptional communication and interpersonal skills
Keen attention to detail and an aptitude for problem-solving
Able to proactively address potential issues
Excellent computer skills, including experience with Microsoft Office Suite
Significant hands-on experience with industry-specific software
Collaborative working style and team-player attitude
Positive and encouraging personality
Able to work independently with little supervision
Highly motivated with a strong work ethic
Reliable, trustworthy, and committed to the team’s success
Outstanding organizational skills and ability to prioritize tasks
Able to thrive in a high-volume, deadline-driven work environment
Interested and qualified candidates should forward their CV to: careers@masterclass.co.ke using the position as subject of email.
Apply via :
careers@masterclass.co.ke
