Job Description
Position Station: Nairobi (Kenya) with 30 to 60 % travels to Somalia
Direct Line Manager: Head of Mission
Technical Supervisor: SIF HQ-based Technical Referents (FSL, WaSH, Education,)
Working Linkage: Emergency Desk Officer, Field Coordinator, Programs teams
Position Category: National or third country national (citizens of the East African Community authorized to work in Kenya)
Position Summary:
Directly reporting to the Head of Mission, the Program Coordinator is in charge of the development, management / coordination / oversight of the programmatic portfolio of the Mission and coordinates provision of technical guidance to the program teams. In addition, s/he is responsible for context monitoring, the conceptualization and development of new programs and the monitoring of program quality and budgets in liaison with the Head of Mission.
Specific Duties and Responsibilities:
Operational strategy & Coordination
To provide strategic leadership in programming approaches and methodologies in concert with the HoM;
To contribute to the elaboration of the mission’s operational strategy: context analysis and its evolution, elaboration of problem trees and proposed solutions, needs assessment analysis, proposal of new actions, budgeting and HR dimensioning.
To provide technical support to Somalia programming staff
To participate in the analysis and proposal of solutions for all decisions impacting the mission in general.
To undertake active engagement with HQ technical referents and Desk program manager to orientating programmatic strategies of the mission in concert with Head of Mission
Project Cycle Management
To ensure the conception of the projects: needs assessments, baseline survey, proposal writing and reporting To supervise the implementation of the projects: planning of activities, follow-up of the implementation, collect of sources of verifications.
To provide program team with capacity building, support and guidance with respect to the Project Management cycle and provide them with the necessary tools and expertise.
MEAL: Elaborate monitoring and evaluation tools, supervise satisfaction surveys and results, measure the realization of the projects, and propose adjustments for the projects. In so doing, institutionalize the use of mobile data collection process for all relevant assessments across the Mission;
To define partnership modalities with the operational partners, be in charge of the partnerships, define and supervise the capacity building plans for the partners.
To participate in the recruitment of program staff: elaborate technical tests, prepare and conduct interviews;
Set up and sustain voice and accountability systems across all projects of the Mission including complaint response mechanism (CRM)
Supports: Admin, Finance and Logistic
To elaborate the design of project budget in cooperation with program team, HR, Admin and logistic coordinators
To manage the program budgets:, regular monitoring of the expenditure states according to the allocated budgets and programmatic forecasts
To determine the necessary budgetary adjustments to his programs.
To participate in the elaboration of procurement plan in cooperation with the logistic coordinator
Representation (under HoM request)
To represent SIF as part of the implementation of activities to operational partners and to the local and regional authorities.
To attend conferences, coordination meetings, clusters and donors meetings as well as other relevant actors in the humanitarian field.
To elaborate presentation projects tools (objectives, methodology, activities, results) for authorities, donors, partners etc.
Proposal writing and Reporting
To elaborate project proposals
To elaborate activities monthly reports for the Head of Mission
To elaborate donors reports according to the requested deadlines.
To elaborate ad hoc reports : mission, follow-up, survey, training, etc.
To inform immediately the Head of Mission of any delay, conflict, problem encountered as part of the project implementation.
To propose improvements to the intern reports formats
The task list is neither exhaustive nor restrictive and it is evolving.
QUALIFICATIONS AND EXPERIENCE
Minimum 5 years of previous experience in humanitarian/Development sectors in a senior program or Manager role with INGOs in similar context.
Substantial experience of strategic thinking, including identifying, analyzing, problem solving and responding to opportunities and challenges and the ability to translate these into practical plans of action.
Extensive experience of securing substantial external funding. Evidence of understanding the challenges of donor and contract management and the implications for program management.
Extensive knowledge and experience of project planning and budget holding; proposal and report writing.
Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.)
Strong leadership skills and a supportive management style
Strong communication skills, with excellent written and spoken English
Excellent knowledge of Somali context
Ability to understand the cultural and political environment and to work well with partners including local authorities.
Experience of working within an insecure environment with responsibility for security planning, monitoring and management
Confident and proficient in the use of MS Office, especially Word and Excel.
An understanding of and commitment to SIF’s mission and values
Desirable
Familiarity with the Somali working context
SOFT SKILLS
Being an association with limited means, versatility and flexibility are necessary in order to overcome any difficulty temporary and exceptional.
The employee may be affected to perform other tasks in accordance with it job category, in case of need related to the functioning of the Association or to changes in its policy and it organization, and respecting the pattern of fixed-term contract.
