DUTIES & RESPONSIBILITIES
KEY PERFORMANCE AREAS
Planning and implementation lead his/her team in identifying producer needs, planning, budgeting and implementation of field level activities and producer services
Provide administrative and logistical support to his/her team
Coordinate and support field staff access to logistical requirements for activity implementation
Prepare draft annual work plans in line with programme or core objectives for approval
Develop, and or update field activity implementation guidelines based on learnings from implementation and producer needs
Reporting and Communication
Lead in preparation of all field level reports on progress of implementation
Effectively respond to all queries concerning field implementation Ensure effective two-way communication between producer organizations and field staff
Facilitate joint planning and review with producer organizations and ensure timely gathering and distribution of information to producer organizations
Regularly make follow ups and collect feedback/information from producer organizations for monitoring & evaluation of services received to inform improvements
Prepare summaries for the programmer’s annual plans, reports and articles
Monitoring, Evaluation and Learning
Closely monitor programme performance (Financial and programmatic) and propose strategies for continuous improvement
In close collaboration with the MEL team, support on all monitoring and evaluation related activities
Monitor capacity building efforts
Submit high quality narrative and financial reports in accordance with project and organizational requirements (monthly, quarterly, bi-annually and annually)
Provide information and data on a timely basis to the Fairtrade Africa MEL function including but not limited to quantitative and qualitative reporting
Establish and maintain a database of all programme documents and reports area of operation
Stakeholder and Partners’ Support
Coordinate field trips for partners and other stakeholders
In liaison with partnership coordinator increase partnership and networking between producers, government officials, civil society and the private sector
Accounting Support and Resource Mobilization
Effectively track field level income and expenses
Prepare and/or approve budgets for his/her team members’ field activities and workshops
Prepare monthly and quarterly budget report on field level activities
Support with resource mobilization for concerned programme
Administrative Support
Support provide logistical support to the organization for events and workshops
Represent the FTA at meetings, events/forums, and conferences in and outside the country
People management
Works as a technical leader for the programme field team and coordinate team members´ work
Performance management of direct reportees
SKILLS & EXPERIENCE REQUIRED
KNOWLEDGE, SKILLS AND EXPERIENCE
Graduate in Agriculture, Agribusiness management, Rural Development Studies, Business
Administration, or Business Management or any other related disciplines.
At least 3 years’ experience in Programme/Project development and Management
Experience in team management, relationship building, and working with community groups / rural enterprises.
Ability to develop, implement and assess performance metrics
Proven record of boosting team performance and employee retention rates
Knowledge or experience in sustainability standards such as Fairtrade will be desirable.
Excellent written and spoken English
Experience in report writing
Excellent interpersonal skills with ability to interact with individuals across multi-functional and culturaldisciplines
Able to handle varied, demanding and complex tasks.
Ability to work independently.
Project Management training will be an added advantage
Able to juggle competing priorities to meet tight deadlines.
