How can you make a difference?
Provide support in accounts management, budget, financial and other administrative support to Programme teams.
Follow up with teams on commitments, residual budget balances and outstanding balances.
Reviews open items, analyses and follows up with staff, works closely with HR team and GSSC to resolve the open item.
Analyse open items on staff PAR accounts, and outstanding accounts, work with Budget and Finance Specialist to identify actions required, liaise with travel unit in NY to close open TAs, communicate with staff members on actions required to close outstanding balances.
Arrange and/or attend meetings on day-to-day financial and administrative matters, participate in discussions of new or revised procedures and practices, and implement and report to supervisor any recommendation.
Follow up on delegated fund reservations created for various action offices, ensure amounts charged are correct.
Assist in the processing of credit card-related transactions.
Provide other budget, operations, finance related support, as necessary.
Works closely with the Finance and Budget Specialist and other staff in operations to set up a Process for LTA and roster management.
Work as a focal person in operations to submit cases through OASIS or service gateway.
Where appropriate, assist entries in IBCS.
Follows up and monitor closely incoming grants, notifies managers of allotted amounts and resolves issues as necessary.
Works closely with the Budget and Finance Specialist to assign roles and perform zvisa entries, as per the Table of Authority of PG
Performed other duties, as required
The following minimum requirements:
Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization is required.
For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience.
A master’s degree may replace additional two years.is required.
Work Experience
A minimum of 6 years of professional experience is required in one or more of the following fields: program development and management, financial planning and management, internal controls, accounting, or a related area.
General Service Staff are recruited locally. Candidates MUST be in possession of an existing visa/work permit or be a resident/citizen of Kenya and/or a commuting area to be considered eligible for this position
Desirables/Assets:
Experience in the usage of MS Office software and advanced knowledge of spreadsheet and database solutions. Experience in handling of web-based management systems and ERP financial, preferably SAP is an asset. Experience of IPSAS and/or IFRS is an asset.
Relevant experience in a UN system agency or organization is considered as an asset.
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