Jobs Kenya

Duties And Responsibilities
To coordinate a systematic follow up on the initiatives and tasks agreed in the monthly Regional SMT (ROSMT) and quarterly Regional ESMT meetings
To conduct research, gather information and prepare summaries and analysis as required by the regional SMT
To organize and convene thematic meetings, including Risk Management meetings for Country, Region and HQ, for Senior Management, both at RO SMT and regional ESMT, including agendas and minute taking
To ensure transparency of senior management structures and decision making processes in the RO SMT and in the regional ESMT
To coordinate feedback and follow up on actions on behalf of senior management, with those assigned responsibility to ensure that the tasks agreed are achieved according to the agreed deadline
To draft recommendations for decisions to the Senior Management of DRC on behalf of the RO SMT and E SMT.
To prepare and participate, where required, in meetings and workshops organized at the regional level, including agendas and minute taking
To maintain and ensure easy tracking of documents, physical and electronic filing system of the RO SMT.
To support RO SMT with Administrative Program requirements to ensure effective coordination and communication of policy requirements and updates.
Reporting Arrangements
The Program Support Officer will report to the Regional Director
About You
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Qualifications
University Degree in a relevant field; International development/relations, Political science, Communications, Social science or Business Administration
Minimum four (4) years office, administrative and programme management experience, working closely with senior management in coordination of critical events
At least 3 years’ work experience in an international NGO in management of key projects
Excellent written and spoken English is essential
Demonstrated ability to manage processes and maintain accurate records.
Ability to work independently and to maintain flexibility in working hours.
Energetic and flexible with high sense of responsibility and excellent organisational, planning and time management skills
Demonstrated ability to coordinate tasks to meet deadlines.
Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Ability to write in a clear and concise manner and to communicate effectively orally.
High level of integrity and able to maintain strictest of confidentiality
High competence in handling situations with tact and diplomacy
High proficiency in Microsoft Word, Excel and Powerpoint.
Conditions
Availability: 1 July 2017
Duty station: Nairobi , Regional Office
Contract: One year contract with possibility of extension. Terms and conditions in accordance with DRC terms for National staff in Kenya.