(Based in Nairobi)
Reporting to the Kenya Country Lead, the Program/Grants Assistant will help manage the administrative, financial, logistical and programmatic tasks required for the program.
Roles and Responsibilities:
Coordinate and support program, financial, contractual, monitoring, and administrative functions of the Tupange Pamoja team such that activities are implemented according to plans and in a timely fashion.
Assist in preparation, monitoring and tracking of project budgets under guidance from the Kenya Country Lead/Finance Manager.
Assist program and administrative staff and consultants to produce letters, documents, reports, presentations and materials for distribution (including word processing, basic data analysis, photocopying, etc.).
Support the Finance and Grants teams in tracking and maintaining expenditure records for both program and grantees.
Assist in organization of meetings, field visits, and other project activities: maintaining the project management calendar and keeping it up-to—date; and gathering technical updates for program planning, training, components of evaluations and other studies on related programs including documenting project lessons learnt.
Maintain a program filing system, both electronic and hard copy, for the office and ensure that final program documents and grants documents are appropriately stored
Perform other programmatic, secretarial support and administrative duties as assigned by the supervisor to ensure smoothfunctioning and achievement of project goals as required.
Qualifications:
A Bachelor’s degree in Social Sciences, Accounts/Finance or Business—related degree with at least two years’ experience in a similar or related position.
Ability to work in an efficient and prompt manner in areas of correspondence, logistics for local and international travel, filing and record—keeping.
Basic understanding of accounting/finance processes.
Experience working in a busy office; strong organizational skills; and able to handle multiple tasks with minimum supervision and deal with pressure.
Excellent written and oral communication skills in English.
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