Job Description
Key Responsibilities
Provide administrative support to the ‘Head of Programming’, to ensure timely and efficient delivery of multi-million $ youth programmes across all of Shujaaz media platforms
Create detailed, effective work-plans for each contract and ensure they are updated consistently
Work closely with program teams to ensure activities take place as per the work-plans Prepare for donor visits by organizing logistics and creating materials / presentations
Regularly update the Program Teams and the Head of Departments on progress against activity plans
Regularly problem-solve and re-strategize around issues arising
Support the ‘Head of Programs’ on report writing, content gathering, data-base management
Represent WTS externally including in government meetings as required
Internal Communications
Ensure all relevant departments / staff are appraised on client/contract/grant matters and obligations
Extract relevant information from partner correspondence and communicate with relevant teams accordingly
Follow up on actions raised by partners at meetings with relevant staff
Ensure actions are taken by relevant teams for timely feedback to client
Maintain up to date databases for all project schedules, deliverables/milestones
Education:
Educated to Degree level (graduate degree preferable).
Experience You have strong organizing and administrative skills
You are confident using excel and other database tools
You must have good interpersonal skills and excellent at client-facing interactions
PMP/PRINCE II certification is an added advantage
Skills
Exceptionally organised
Pay great attention to detail
Meticulous Self-motivated & disciplined.
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