Procurement Officer Job Duties and Responsibilities
Assist in procurement and purchasing of goods and services as per Club’s policy
Negotiate with suppliers to secure the highest value for money and most profitable terms for the Club
Conduct and document market surveys
Initiate business partnerships with relevant suppliers
Assist with supplier appraisal and selection process to ensure their ability to meet the Club’s requirements
Perform risk analysis regarding supply contracts and agreements
Collaborating with HOD’s to ensure effective supplier performance appraisals are conducted in line with the contracts and to manage supplier phase out phase in process
Ensure safe custody and maintenance of procurement records such as purchase orders, quotations, contracts, tenders, and internal purchase requisitions
Maintain and manage good supplier relationships and advice management of any issues thereof
Safeguard the integrity of procurement documents, upholding confidentiality and privacy in the course of duty
Preparation of monthly and annual reports on purchases and spending, and orders/activities in order to provide insights in making continuous improvements
Make regular follow up on orders and delivery documents
Provide procurement information as may be required
To work with various stakeholders in controlling spend and build a culture of long term savings on procurement costs
Update and maintain accurate supplier master data in the system inclusive of their price lists
In collaboration with Stores department, ensure optimum stock levels of all stock items are maintained
Skills and Qualifications for Procurement Officer Job
Degree in Procurement or a business related course
5 years experience in a similar position, in a busy environment. Exposure in the hospitality industry preferred
Professional qualification in Procurement/ Purchasing and Supplies Management from a recognized Institution
Membership to the relevant Procurement/Purchasing body
Familiar with the procurement procedures and relevant legal requirements
Knowledge of Microsoft Office Suite.
Knowledge of JONAS software is an added advantage
Excellent coordination, reporting, communication and interpersonal skills
Strong analytical, negotiation and networking abilities
