JOB OVERALL PURPOSE
Under the guidance of the General Manager-Finance, the Procurement Manager is responsible for the effective delivery of procurement services to the company in line with the Company’s procurement rules and ensuring the department is synchronized to meet the organizations needs
Qualifications
A Degree in purchasing and supplies management, supply chain management or procurement and contract management from a recognized and accredited institution.
Must be a member of professional body either KISM or CIPS in good standing.
Professional qualification in Procurement such as CIPS-UK or CPSP-K
Valid practising license from KISM
Experience: Minimum 5 years in a busy procurement environment/office preferably in a manufacturing set up either in private or public sector.
Skills/competencies & Knowledge
Client handling & conflict resolution
Effective quotation sourcing
Excellent communication skills (interdepartmental and external)
Computer literacy in Microsoft Office Packages
Email etiquette
Extensive knowledge of procurement & purchasing principles including importation process.
Leadership
Good negotiation skills
Team organization
Critical thinking/analysis skills
Document preparation
Effective planning and coordination skills
Good report writing skills
Analytical skills, accuracy and attention to detail.
A problem-solving approach to work
Responsibilities
Manage stock levels and identify purchasing needs in coordination with the Assistant Purchasing Manager and Procurement Officer and the stores department
Develop and implement the company’s annual procurement work plans and in line with the Strategic objective of the department.
Research potential vendors
Track orders and ensure timely delivery in coordination with the department
Ensure Continuous update of internal databases with order details (dates, vendors, quantities, discounts etc)
Evaluate offers from vendors and submit proposals for final approval
Manage the administrative process throughout the duration of the preparation of all documentation until the award of the work
Participate in drafting and managing contracts to ensure timely delivery of goods, services and works and value for money.
Prepare documents and reports for procurement committee
Ensure that all procurement documents are well filed and securely stored
Respond to audit queries and ensure that issues raised in audit reports are addressed and closed out in a timely manner.
Follow up with suppliers, as needed, to confirm or change orders
Liaise with warehouse staff to ensure all products arrive in good condition
Ensure all procurement related KPI’S, practices and policies are adhered to and compliance by the whole department
Undertaking research, surveys and analysis of supply market
Undertake day to day procurement activities including solicitation of quotations locally for low value items, quotation analysis & bid evaluation and making recommendations for proposal approval.
Coordinate with users and make sure the right materials needed are properly specified in the requisitions. Find out the sample of material to be purchased if necessary
Strategic management of procurement activities in line with the Company’s Strategic Plan
Perform other duties related to the field as may be assigned
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Apply via :
vacancies@jantakenya.com
