Details:
We are a group of companies which consists of construction, contruction chemicals and furniture. We are seeking to hire an experienced Procurement Manager in construction industry who will be reporting to the Head of Finance.
S/He will as well coordinate the execution of procurement activities including preparation of procurement plans, prequalification of vendors, evaluation of proposals, procurement record management and reporting.
Location: Nairobi-Upperhill
Gross Salary: 180k
Key Responsibilities
In liaison with the Head of Finance, determine the company’s purchasing needs and departmental specifications.
Receive and review procurement requests and initiate procurement procedures for raw materials, company equipment, supplies and services in a transparent way.
Preparation of Requests for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
Liaising closely with Shipping /Freight Forwarding agents for timely import delivery & receipt of imported items.
Conduct negotiations on contractual agreements with suppliers to ensure added value, lowest total cost while ensuring quality is not compromised.
Filing, invoicing, record keeping, following up payments, order disbursement and distribution, responding to inquiries, quotations.
Maintain appropriate records such as vendor quotes, purchasing requisitions, purchase orders and reports to ensure that the procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.
Assist in any internal and external audits and the maintenance of a running list of previous audit recommendations and the status of their implementation.
Analyzing invoices against receiving reports before authorization of payment to suppliers and making follow ups to ensure suppliers are paid on time.
Monitoring purchases of capital or recurrent expenditure against budget and usage of goods and services within the organization to ensure minimal expenditure.
Maintain regular contact with contracted suppliers to monitor adherence to d
elivery period according to the terms of procurement agreement
Qualifications
Bachelor’s Degree in Supply Chain Management, Procurement, Economics, Finance, Operations, Civil Engineering or a related area.
Must be currently in a managerial role for at least 2 years
At least 8 years of experience.
Must be familiar with construction materials.
Familiarity with relevant legislative and regulatory requirements.
Good working knowledge and communication skills.
Working experience with ERP is an asset.
Basic proficiency with computer applications and programs including email and Microsoft Office.
Ability to negotiate, establish, and administer contracts
Aptitude in decision-making and working with numbers
Ability to multitask, prioritize, and manage time efficiently
Ability to work well with management and staff at all levels
Excellent Analytical and record management skills
Ability to uphold and respect procurement ethics and to conduct activities with integrity.
Ability to work under pressure
Demonstrate meticulous attention to detail
Extremely well organized and self-directed individual with sound technical skills, and analytical ability
