Job Summary:
The Procurement Specialist/Officer will be responsible for managing and optimizing the procurement processes at the Cardiothoracic Centre (CTC). The role involves managing all procurement processes, facilitating procurement discussions, ensuring compliance with Kenyan procurement laws and regulations, and supporting the CTC in acquiring the necessary goods and services to operate efficiently. The successful candidate will work collaboratively with individuals and teams initiating procurement requests and ensure adherence to ethical standards in the selection and evaluation processes.
Key Responsibilities:
Create, implement, and improve procurement processes, tools, and practices to support efficient procurement operations, including creation and implementation of procurement standard operating procedures and policies.
Lead and facilitate procurement discussions with internal stakeholders, ensuring clear communication and timely fulfillment of procurement needs.
Collaborate with individuals and teams initiating procurement to ensure compliance with Kenyan procurement regulations and Tenwek Hospital policies.
Ensure ethical practices in procurement, including transparent selection and adherence to proper evaluation panel processes.
Negotiate contracts with vendors, securing optimal terms related to pricing, quality, and delivery schedules.
Stay up to date with Kenyan procurement laws and ensure that all activities comply with the legal and regulatory framework.
Prepare, review, and manage procurement contracts, ensuring accuracy and compliance with Kenyan procurement standards.
Maintain and manage the vendor records including keeping the prequalified vendor list up to date.
Conduct vendor evaluations and develop strategies for effective supplier relationship management.
Assist in the preparation and presentation of procurement-related financial reports in collaboration with the Finance Lead.
Provide guidance on the selection and consultation with evaluation panels to maintain ethical procurement standards.
Monitor and track the progress of procurement activities, ensuring alignment with project timelines and budgets.
Support project management efforts by ensuring procurement activities are aligned with project goals.
Conduct market research and analysis to identify suitable suppliers, pricing trends, and product availability.
Ensure all procurement activities align with Tenwek Hospital’s Christian values, including integrity, accountability, and service.
Qualifications and Experience:
Bachelor’s degree in Supply Chain Management, Purchasing and Logistics, Purchasing Management or a related field.
At least 4 years of experience in procurement, preferably within the healthcare or hospital environment.
Knowledge of Kenyan public procurement laws, regulations, and compliance requirements.
Member of relevant Professional body in procurement (e.g.KISM) .
Familiarity with project management methodologies (e.g., PMBOK, Agile) is an added advantage.
Experience with procurement software and tools.
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