(4 months, Maternity Cover)
Job Purpose
The Procurement Coordinator will be responsible for making timely and cost-effective procurement decisions for goods and services that secure value for the organization. S/he will work with Departments to come up with procurement plans, identify, communicate and negotiate with suppliers while setting up deliveries and payment schedules for proactive program support to meet project needs and requirements in compliance to Donor requirements and Feed the Children’s policies & procedures as stipulated in the Procurement Manual.
Key Responsibilities
Ensuring Quality assurance of goods and services procured for use in the organization.
Give guidance on Budgeting contributions by ensuring departments capture realistic market prices during budgeting process
Responsible for overseeing all unit staff under you train, delegate and guide them
Carry out systematic research and market survey to be abreast with modern market intelligence
Develop and implement standards for continuous review supplier performance
Ensure Supply Chain management remains fully interlinked avoiding any systematic trouble shooting
Maintain organization inventory (Assets register) ensuring all movable assets whose value is above USD 500 are captured
Oversee timely tracking of departmental requests, purchases, receive timely systematic feedback on their requests through the document tracker
Manage and guide the team on risk analysis of contract conditions and commercial implications on terms agreed with clients/suppliers
Responsible for coordinating Tendering committee and offering policy and technical advice on all tendering procedures
Drive accountability in all procurement procedures in line with the PPOA and relevant operating policy standards and procedures.
Plan and coordinate section meetings to review procurement recommendations
Manage and guide the performance of the team in the Procurement section
Promote FEED Mission, values, strategy, and policies in accordance with internal management.
Plus any other related duties as will be assigned by the supervisor
Key Functions
Responsible for the process of generating purchase requests and orders for all FEED goods and services
Delivering cost effective bargains for the organization
Projecting stock levels guided by the stores management database system
Reviewing supplier tenders and Bids
Regular update of the prequalified supplier database and ensure onboarding/offboarding follows due process
Manage the procurement supplier relationships and contracts for the organization
Develop sourcing strategies
Participate in preparing supplier contract terms of sales and risk analysis
Custodian of accurate supplier records
Key Competencies
Should be Organized, Time conscious and Resourceful Personality with an eye for detail
Possess relevant Analytical and strategic thinking skills
Ability to Negotiate and network in favor of the organization
Good understanding of Local Purchasing Order system and related software
High Ethical and Integrity standards of operation
Excellent Interpersonal, communication and Leadership skills
Focused on Managing Performance
Energetic and Self- motivated can work with minimum supervision
Required Qualifications
Bachelor’s degree in relevant field of Supplies management /Procurement/ (Masters preferred).
Minimum 4 yrs. NGO experience with preferably 2years in an International NGO setting.
Excellent Computer skills (Microsoft office).
Experience in handling donor funded Supplies/Procurement.
Excellent knowledge of stores management and warehousing.
Knowledge of the Public Procurement and Oversight Authority procedures (PPOA)
Knowledge and understanding of local market and pricing systems
Good report writing and presentation skills
Membership with KISM, CIPS or other relevant associations in Supplies Management.
Ability to abide and promote FEED Ethos and Strategy
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If you meet the above requirements please send your application and detailed CV to: hr-kenya@feedthechildren.org
Apply via :
hr-kenya@feedthechildren.org
