JOB REF: PC/HRM/2/10/2016-2017: JOB GROUP, PC 5 Salary Scale: Kshs. 66,897 pm -86,288 pm
Overall purpose: Reporting to the Procurement Officer, the job holder is responsible for ensuring quality, effective and proactive procurement support services in the Commission.
Key Operational Responsibilities:
Assist in preparation of annual procurement plans for goods and services;
Assist in preparation of tender documents in liaison with user departments;
Assist in coordinating tender documents preparation and presentation for consideration;
Assist in preparation of documents for procurement committee meetings;
Assist in preparation of local purchase orders, quotations, and tender documents within the Commission;
Assist in preparation of contract documents in line with award decisions;
Assists in managing stores inventory;
Identifying unserviceable stores and recommending for disposal in line with procurement regulations;
Preparation of invitation to tenders, request for proposal and prequalification of suppliers;
Participating in receiving, opening and evaluation of tenders, proposals and quotations;
Receiving and verifying deliveries of materials/goods;
Managing and distributing stores;
Preparing local purchase orders, quotations and tenders within the Commission;
Participating in procurement committees and assisting in the preparation of committee reports;
Maintaining an up-to-date database of suppliers;
Undertaking market survey of relevant products;
Carrying out stock taking on regular basis and reconciling physical stocks and records;
Ensuring that purchases arrive on schedule and meet specifications
Assist in preparation of periodic procurement reports;
Assist in maintaining an up-to-date database of suppliers;
Assist in conducting periodic and annual stock taking;
Managing stores inventory;
Identifying unserviceable stores and recommending for disposal in line with procurement regulations;
Preparation of invitation to tenders, request for proposal and prequalification of suppliers;
Participating in receiving, opening and evaluation of tenders, proposals and quotations;
Receiving and verifying deliveries of materials/goods;
Managing and distributing stores supplies; and
Preparing local purchase orders, quotations and tenders within the Commission.
Key Qualification and Experience:
Bachelor’s degree in Commerce/Procurement/Supply Chain Management;
Diploma in Purchasing or supplies management ; and
Must have membership of KISM.
Key Competencies:
IT proficiency especially IFMIS/Navision;
Analytical skills;
Good knowledge of Public Sector Procurement rules and regulations;
Excellent computer and Interpersonal skills;
Honesty and integrity; and
Strong negotiation, organizational and communication skills.
Other Requirements:
These positions require individuals of high integrity and team players. Each applicant should provide details of his/her current employer and position held, current salary including the following documents:
Police Clearance Certificate from the Directorate of Criminal Investigations;
Clearance Certificate from Higher Education Loans Board (HELB) (where applicable);
Tax Compliance Certificate from KRA;
Leadership and Integrity Act Self Declaration Form from the Ethics and Anti-Corruption Commission (EACC); and
Report from an Approved Credit Reference Bureau (CRB).
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