Key Responsibilities
The Aga Khan Foundation, East Africa (AKFEA) would like to engage a Procurement Assistant. The incumbent will be reporting to the Regional Executive Manager in the Regional Office. Specifically s/he will be responsible for the following things amongst others:
Procurement:
Receive and verify documents for requisition of services to ensure adherence to procurement policies and guidelines
Maintain a procurement schedule/tracking tool aligned to the various work plans
Source for quotations from pre-qualified suppliers and negotiate for best prices and value
Prepare comparative bid analysis with recommendations & justification and facilitate approval
Raise LPOs for approval and issue the same to vendors /suppliers
Receive and verify the goods supplied to AKFEA
Compile documentation to support payment of goods and services rendered to AKF
Generate various procurement reports as guided
Support in the vendor/supplier pre-qualification exercise & coordinate service tender/RFQ processes
Liaise with Finance department to ensure timely processing of utility bills, goods and services payments, VAT claims and DA1 forms (in case of tax exemption/refund claims)
General Insurance:
Under the guidance of the supervisor, facilitate Insurance of AKFEA assets in line with the asset management policy
Liaise with the insurer on cancellation and/or addition of any cover upon disposal or acquisition of any assets
Facilitate preparation, submission and follow up payment on general insurance claims
Prepare insurance premium schedules and follow up with all stakeholders to ensure the timely payment of the same and continuous reconciliation of the statements
Issue property insurance invoices for AKDN agencies and submit the same to the Regional Property Manager /department for follow-up on payment
Travel, Accommodation & Transport Services:
Source for flight and accommodation quotations and, in consultation with the traveller, facilitate reservations accordingly and in line with AKFEA procurement guidelines
Arrange ground transport where necessary and/or as guided
Provide driver services as needed/guided
Qualifications/Experience
A minimum of a Diploma in Purchasing and Supplies or related field.
3-years relevant work experience.
Computer literate with working knowledge of Ms-Office.
High level of integrity
Good interpersonal skills
