Duties and Responsibilities of the role:
Purchases and supply management
Research potential vendors
Compare and evaluate offers from suppliers
Negotiate contract terms of agreement and pricing
Track orders and ensure timely delivery
Review quality of purchased products
Enter order details (e.g. vendors, quantities, prices) into internal databases
Maintain updated records of purchased products, delivery information and invoices
Prepare reports on purchases, including cost analyses
Monitor stock levels and place orders as needed
Coordinate with warehouse staff to ensure proper storage
Attend trade shows and exhibitions to stay up-to-date with industry trends
Stock control
Forecast supply and demand to prevent overstocking and running out-of-stock (OOS)
Enter purchase details (vendors information, invoices and pricing) into internal databases
Place orders to replenish merchandise as needed
Track shipments and address any delays
Oversee storage of products
Evaluate suppliers’ offers and negotiate profitable deals
Coordinate regular inventory audits
Liaise with warehouse staff and other internal teams to test products’ quality (status upon delivery and storage conditions)
Keep updated inventory records
Ensure purchases do not exceed budget
Minimum Qualifications:
BSc. in Procurement and Logistics, Commerce, Business Administration or any other relevant course
Professional Diploma in Procurement and Suply (CIPS)
Minimum work experience of five years in a similar role. Experience in a mid-size/growing company is highly desirable.
Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
Solid analytical skills, with the ability to create financial reports and conduct cost analyses
Good communication and negotiation abilities
