We are looking for a skilled Procurement & Administration Assistant to provide support to the Procurement, Administration and Logistics Department in providing efficient and effective end-to-end procurement and admin services. Reporting to the Procurement, Logistics & Administration Coordinator, the Procurement & Administration Assistant will be responsible for evaluating suppliers, products and services, negotiating contracts and ensuring that approved purchases are cost-efficient and of high quality.
Key Responsibilities
Ensure implementation of procurement policy and procedures.
Manage procurement processes at the Support Office Nairobi and oversee schools’ procurement processes.
Assist with procurement and admin tasks towards purchases of equipment, services and supplies.
Assisting with disposal process and invitations to tender, pre-qualification documents and invitations for expressions of interest.
Co-ordinate the receiving and opening of tender documents, evaluation of tenders, quotations and proposals.
Support in procurement of equipment, materials, suppliers, capital goods and services within organizational purchase requirements.
Participate in establishment and negotiation of contract terms and conditions with suppliers.
Assist with renewals of official licenses and certificates for organization.
Maintain procurement records and update suppliers’ list accordingly.
Creating and maintaining proper inventory records.
Maintain good business relations with suppliers and contractors.
The requirements
To be the successful candidate, you should have:
A relevant Bachelors Degree and knowledge of procurement standards, laws and regulations.
License or practicing certificate from relevant professional authority would be an advantage.
3 years’ relevant experience.
Adequate understanding of (and experience in) procurement and supplies
Good planning, financial and budgeting skills
Well-rounded in managing supplier contracts; Ability to manage and negotiate with suppliers/vendors
Proactive with ability to meet deadlines
Good written and verbal communication skills in English
Excellent interpersonal and people management skills
Thorough knowledge of Microsoft Office Packages
Closing: 14 December, 2022
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