The Pharmaceutical Technologist works in a team with the Procurement Officer and reports to the Procurement & Logistics Manager. The incumbent will be responsible of performing tasks related to pharmaceutical drugs and provide a variety of warehousing and stock management responsibilities, which include receiving of goods, storage and distribution of goods.
The Pharmaceutical Technologist will be required to liaise and work closely with the P&L Team to ensure that the core objectives of MSK are achieved. The position is fulltime and will report to the P&L Manager.
Key Responsibilities
The position will be 50% based at the SO and 50% of time spent in the field stores/Pharmacies
This job has two key responsibilities:
Pharmaceutical Technologist
Activities Include:-
Ensures all drugs requested and purchased are approved by QAM team and in line with MSI Global regulations for purchase of drugs
A member of the Standard Product List Committee and overall responsibility for Quality of products received and dispatched in MSK
Update Q-TRACK communicate any deviations to the laid out standard
To assure that the drugs supplies are as per the Standard Product List and informing Deputy Director Quality Assurance and the Deputy Director Procurement of any changes.
To receive and check incoming Medical products and supplies (from suppliers and other organization) and ensure quality and standards of the medical products and supplies.
Conducting random checks on quality of drugs and participate in sampling process of products for pharmacovigilance purposes.
To monitor drugs’ expiry date and minimum medical stock level in order to protect the supply rupture and report findings to Deputy Director Procurement.
Auditing medical items, supplies and commodities procurement plans sent by field teams
Management, Support and implementation Q-Track with LSO.
Offer technical support in forecasting and quantification of medical supplies to all service delivery leads.
Advice different teams on quantification of needs monthly/quarterly basis and help them forecast based on the consumption trends for each team.
Coordinate the distribution of medicines and medical supplies to all service points in a timely and effective manner while maintaining quality of the supplies i.e. Cold chain
Support the implementation of good storage practices in all stores/Pharmacies within MSK e.g establish re-order levels, sorting of items, arrangement of stores, temperature tracking and FEFO arrangements
Stores and Warehousing
The Activities include:
Coordination of receipt of goods, verifies the documents against goods delivered, and makes sure the suppliers sign the relevant documents.
Verifies receipts against purchase orders, processes customer returns on a daily basis
Maintain inbound receiving records.
Assists in shipping of goods, receiving, stocking, storing, and inventory of materials. Assist the Inventory Control staff with receiving corrections.
Manage all courier and delivery services between SO and field teams
To ensure proper storage of medicines by standard warehouse running documents and procedures and to locate the drugs by categorized lay-out
To maintain medical storage space clean and tidy stacking of boxes and set correct room temperature and level of moisture by keeping daily track records and maintaining the warehouse cold chain.
To arrange picking, sorting and packing of Medical Products for distribution to various destination.
Overseeing stock holding management to ensure protection and safe storage
The activities include:
Ensuring availability and updated bin cards in all stores handling medical supplies.
Keep records of serious untoward incidents e.g. drug errors, poor quality, expired drugs as requested by Program Pharmacist
Lead weekly and monthly support office cycle counts and reports
Maintains records, searching for and compiling information and data; responding to routine request with answers by phone, in person, or by correspondence.
Maintains cleanliness of the warehouses, goods and materials in them and keeps the equipments in good working order
Checks periodically and make sure that the needed materials are in necessary quantity and quality.
Ensures proper labelling and shelving of the warehouses.
Timely distribution of goods
The activities include:
Coordination of dispatch of goods in the warehouse through the appointed currier service provider.
Run and distribute department reports and correspondence for warehouses and distribution.
Ensures distribution forms, requisitions, purchase orders forms and packaging slips are completed accurately.
Assist with packing and pick slips, and log tracking.
Support MSK Centres with stock Management and reporting
Lead and report monthly stock counts
Train staff on re-order levels and management
Train staff on importance on FIFO to avoid supplies expiring at the stores
Line manage the Assistant ware house officer.
Knowledge, Skills and Attitudes
Qualifications:
Bachelor’s degree in Procurement, Logistics or any other relevant discipline.
Diploma in Pharmacy from accredited institutions by Pharmacy and Poisons Board
Enrolled Pharmaceutical Technologist with Pharmacy and Poisons Board
Minimum of three (3) years post training experience in the same position
At least a Diploma or an equivalent combination of education and experience in warehouse and stores management preferably with a medical store.
The Candidate should have experience working with any ERP system.
Skills and Experience:
Minimum 3 years working in the same capacity in a busy organisation especially INGO.
Proven experience in Warehouse management and stock control.
Computer Literate
Good communication skills
Knowledge of drugs and their indications, contra indications, dosing, side effects and proper administration
Knowledge of clinical operations and procedures
Ability to train other assigned staff as necessary
Ability to maintain quality, safety, and/or infection control standards
Experience in medical or health sector an added advantage
Analytical solving skills
Attention to detail and high level of accuracy
Effective organizational skills
Good computer skills.
Excellent report writing skills.
Security and safety minded.
Attitude / Motivation:
Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviours that MSI encourages in all employees and they are defined below:
Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
Responsive
Being responsive to changing priorities and demands
Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
Driven
Drive and determination to deliver results
Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
Motivated
Motivation towards achieving quality results to maximise potential
Team Player
Working as part of a team by being supportive, flexible and showing respect for each other
