Job description
Family Media is looking for a mature and diligent Personal Assistant whose responsibility will be to offer administrative support in a well-organized and timely manner to ensure smooth running of the COO’s office operations.
Key Responsibilities:
Draft and prepare communication documents, such as letters, presentations and reports;
Write proposals for review and approval;
Screen phone calls, inquiries and requests, ensuring they are handled efficiently and appropriately;
Monitor the manager’s email, prioritizing and responding to messages as necessary;
Manage the manager’s schedule by organizing diaries, setting appointments and maintaining calendars;
Organize meetings and ensure that the manager is well-prepared with necessary documents and information;
Act as a liaison between the Management and internal/external stakeholders, ensuring clear and timely communication;
Plan and coordinate company events and external functions;
Take comprehensive notes and prepare precise, well-structured minutes for meetings;
Carry out additional duties or tasks as may be assigned from time to time.
Key Qualifications
A degree in Business Administration/ Office Management/ Public Relations/ International Relations or any other relevant degree from a reputable learning institution.
Minimum of 5 years of continuous experience in a similar role.
Hands on Knowledge of Office 365 and project management softwares.
Strong organizational skills and attention to detail with ability to multitask and work effectively in a fast-paced environment.
Excellent communication and interpersonal skills.
High level of discretion and confidentiality.
Must demonstrate maturity and professionalism.
Capable of managing high pressure situations effectively and maintaining a positive and resilient attitude.
Flexible and adaptable to changing circumstances.
Be trustworthy and self-driven.
Apply via :
docs.google.com
