The role of Personal Assistant to the CEO and Office Administrator is responsible in providing support in the management and administration of the CEO’s office, general operations, and coordination to ensure efficiencies across the business.
Skills & Experience
3-5 years of full-time experience in Personal Assistant or Office Administrator working in a busy organization.
Good written and verbal communication skills
Excellent organizational skills
Ability to prioritize and multi-task in a dynamic, creative and fast-paced environment
Ability to work well with others and independently as needed
Ability to cope with pressure and work with tight deadlines.
Positive attitude with a proactive approach
Undergraduate degree in Administration or communications.
Roles
Support in operations management of the CEO’s office including booking appointments and weekly meetings, workflow and office deadlines, manage telephone calls, emails, and all correspondences as directed.
Inquiries: handle client, suppliers and other stakeholders queries and information requirements, prepare, seek relevant approvals, dispatch and make follow-ups on all documentation required by management or client with speed and accuracy
Coordinate office meetings and execute minutes for all executive weekly business meetings and others whenever required.
Arrange and organize events related to the executive offices – Liaise with relevant individuals, suppliers and participants (pitches, conferences, international online and physical meetings)
Maintain a comprehensive filing system for the greater organization – classified and organized
Business and Procurement Processes: Supporting in tenders, proposals & pre- qualifications alongside the strategy team
Provide supervisory role – to the entire administrations staff – including office assistant, drivers etc.
Interested and suitably qualified individuals should email their application letter with salary expectations, enclosing copies of academic and professional certificates (in zipped format), detailed CV indicating work experience, contacts, and addresses of relevant referees on or before the close of business 10th May 2024. Use the email- office@cloversmtc.com. Only shortlisted candidates will be contacted
Apply via :
office@cloversmtc.com
