Personal Assistant

Personal Assistant Job Responsibilities
 
Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organising and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
Taking dictation and minutes;
Carrying out background research and presenting findings;
Producing documents, briefing papers, reports and presentations;
Organising and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff.
Carrying out specific projects and research;
Responsibility for accounts and budgets;
Taking on some of the manager’s responsibilities and working more closely with management;
Deputising for the manager, making decisions and delegating work to others in the manager’s absence;
Being involved in decision-making processes.
Closing deals on behalf of the management
 
Qualifications for Personal Assistant Job:
 
Bachelor’s Degree in Business Administration or Management
5 years experience working as a personal assistant or executive assistant
Ability to work in a pressure filled environment
Excellent verbal and written communications
Time Management
Excellent organization skills
Presentable
Good presentation skills