This post reports to the Senior Administrator (People and Development) and is responsible for recruitment of new team members to the Marie Stopes Family.
The role is responsible for the development of recruitment process and implementation of recruitment on boarding of new team members to enable the strategic engagement of human resources in excellent sexual and reproductive health operations through: planning, recruitment, selection, remuneration, development and retention with policy and practice that result in high quality performance by excellent staff.
Stationed within the People and development the post is part of a team that provides oversight and active support to all teams, in order to enhance consistency, quality, and efficiency while ensuring that systems, policies and procedures are adhered to.
Reporting to: Senior Administrator, People & Development
Probationary Period: 3 months
Contract Type: 2 years with a possibility of extension
Marie Stopes Kenya is an NGO registered in Kenya. We are affiliated to Marie Stopes International. Together we deliver safe abortion, quality sexual and reproductive health care and family planning to millions of the world’s poorest and most vulnerable women.
We want to make sure that women have a choice when it comes to having children and that death by unsafe abortion is reduced.
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Key Responsibilities and Measures
Key Responsibilities
Recruitment sourcing
Vacancy Coordination
Compliance and New Starter Administration
General Team support
Recruitment Marketing
Activities include;
Establish recruitment requirement using information from various department
Build applicant sources e.g. employment agencies, media, website
Determine applicants requirements by studying Job description and qualification
Attract applicants by posting job advertisements on the various sources
Measures
Recruitment plans
Data base of job sources
JDs available for all positions
Vacancy Coordination
Activities include;
Support managers in drafting JDs and providing templates and advise as required
Coordinate process of vacancy approval via the requisition form, ensuring the necessary approvals are given before advertising
Short listing and long listing candidates for interviews
Setting up of interviews, calling of candidates, sending invites to the interview panel.
Inform all applicants of the progress of their application in writing
Creating and updating a data base and tracking system of both vacancies and applicants
Liaise with external recruitment to source candidates for hard to fill roles
Measures
JD templates availed to line managers
Fully signed recruitment forms
Balanced interview panel
Written rejection letters
Interview summary /notes
Compliance and New Starter Administration
Activities include;-
Ensure all necessary pre-employment checks are done
Undertake reference and background checks including criminal checks for successful applicants.
Prepare interview summaries and noted for all inteviews
Responsible for all recruitment filing i.e. application forms and interview notes.
Provide administrative and logistical support for recruitment events when required
Coordinate an effective induction program by consulting the different departments
Give presentations at colleges, attend student group meeting, and increase college awareness of the organization
Measures
Consistent communication to all applicants
Systematic filing
Calendar of events availed
On boarding pack/checklist
Induction programme
Provides General Team support in Training and Administration
Activities include;-
Collate departmental non clinical training needs
Coordinating the training committees by arranging for meetings and taking minutes
Prepare training schedules and progress reports
Enter training data in HR master
Supporting probation reviews and contract renewals by ensuring probation reviews alerts are forwarded and tracking the completing of the reviews by line managers
Generate monthly reports on recruitment
In charge of the intern programme
Measures
Training needs report
Training committee minutes
Training schedules
Data available for line managers
Tracking reports
Up to date contracts
Recruitment reports
Knowledge, skills and attitudes
Qualifications:
Bachelor Degree in Business Administration
Professional qualification in Human Resources Development
Membership with IHRM
Experience:
Minimum three year work experience especially in an INGO
Skills:
Possess excellent IT skills
Proven local and international procurement ability
Ability to work with suppliers and build long term competitive supply relationships
Good organisational skills
Ability to influence and communicate effectively.
Ability to work with minimum supervision.
Attitude / Motivation: Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
There are 13 key behaviours that MSI encourages in all employees and they are defined below:
Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
Responsive
Being responsive to changing priorities and demands
Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
Driven
Drive and determination to deliver results
Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
Motivated
Motivation towards achieving quality results to maximise potential
Team Player
Working as part of a team by being supportive, flexible and showing respect for each other
