Reporting to the Payroll Manager, the Payroll Officer is responsible for the timely payment of salaries and wages for all employees whilst upholding high level of integrity and accuracy
Responsibilities:
Prepare and process monthly payroll and other payments for exits and ad hoc, accurately and timely executed.
Prepare and process statutory and other check offs correctly and timely.
Ensure payroll queries and complaints are thoroughly investigated and resolved to closure or timely escalation of payroll matters and issues to the Payroll Manager for quick resolution.
Participate in Statutory Finance, HR and operational/Customer Audit compliance and general governance
Accurate input of data into the Payroll system (ERP Ramco) to ensure that employee starter/transfer/variation/leaver details, gross payments PAYE income tax, NHIF, NSS, and other deductions are correctly set up and calculated in accordance with the statutory and contractual requirement.
Collate the overtime, shift data, timesheets and allowances from Easy Roster and manual submissions from Operation and departmental heads and upload the verified data into Payroll system for monthly pay processing.
Prepare regular/ad-hoc payroll adjustments and payments subsistence, travel allowances, final dues and claims weekly EFT payments.
Prepare HR/Payroll analyses and Metrics and Implement existing checks and controls;
Prepare and process payroll Journals to capture final dues and off payroll payments and deduction in the Finance General Ledger.
Reconcile payroll to Finance and operational costs and liabilities and staff numbers on monthly basis to identify variances and corrective actions if any;
Prepare and collation of monthly payroll reports including: Payroll summaries, Payroll to GL reports; Prepare ad hoc reports as may be requested
Ensure proper filing and record keeping according to approved company processes
Monitoring email submission for sending monthly pay slips and annual tax returns to union employees
Ideal candidate:
Knowledge and Qualifications
Bachelor’s degree in Human Resources and/or Finance & Accounting related subjects compulsory
Understanding of the Kenya market and legislation
Experience
Relevant experience in Finance or Human Resources department
Experience supporting operations in a large business
Behavioral Skills
Understanding the organizational environment
Understanding the organization’s goals and objectives
Dealing with changing circumstances
Supporting and working with others
Delivering objectives
Dealing with complexity
Acting professionally
Deliver great customer service
Sharing and co-operating
Demonstrate high Sales drive
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