Roles for the Payroll Administration Job
This position administratively reports to Africa Payroll Specialist.
The position will be directly responsible for;
Timely and accurate preparation and processing of monthly payroll for over 2000 employees; review and ensure accuracy of approved changes, track and deduct all staff advances and other special payroll deductions.
Coordination efforts between payroll, human resources and other departments to ensure proper flow and maintenance of employee data
Establish / maintain employee records; ensure that employee changes are entered correctly and made on timely basis; review changes for proper authorization.
Provides effective support to Finance team in areas of payroll processing, timely submission of statutory dues and compliance with the organization’s HR policies.
Point of contact with internal and external auditors.
Responsibilities for the Payroll Administrator Job
Receive payroll changes documents
Carry out level 1 QC on Field /Hq compensation policies
Enter changes on payroll tracker
Data entry on VIP
Generate remittance schedules
Initiate payment requests
Payroll filing/documentation
Printing and distribution of pay slips
Provide data for audit teams as requested
Carry out scheduled back ups
Handle payroll queries
Understudy Senior Payroll Administrator and effectively stand in during absence
Qualifications for the Payroll Admin Job
Degree in a Business related field
Two years’ experience in a payroll office of a large organization
Excellent skills using MS Excel, Word
Strong skills using and understanding the flow of transactions in an integrated and automated payroll system
Ability to maintain a high level of confidentiality and exercise extreme discretion
Excellent problem solving/judgment skills and high level of attention to detail and accuracy
Strong organizational skills and ability to work under pressure
Ability to handle and prioritize multiple tasks and meet all deadlines
Confidence in working with numbers
Good spoken and written communication skills
Team player
