WHAT WE CAN ACHIEVE TOGETHER
The Operations Officer will work toward meeting the strategic priorities of the program by implementing tactics for approved plans and completing day-to-day tasks and activities. Reporting to the Payables Coordinator-Africa Region, the position will be based at the TNC Nairobi regional office in Kenya.
WE’RE LOOKING FOR YOU
The Operations Officer will work as part of a team within a business unit coordinating tasks related to payment processing of both concur invoices and expense reports.
Responsible for Invoices submission in concur as per procurement procedures, compliance, accounting codes and supporting documents.
Promote a complete audit trail culture in the support documentation of all invoice transactions.
Responsible for new employees’ Concur account setup and providing training
Responsible for daily updating of the online Invoice payments tracker
Responsible for payable adjustments (AP) for project IDs & account codes
Maintain monthly payment Box folders and ensure they are fully supported.
Prepare Cash Receipts for local bank deposits.
Ensure timely submission of in-country statutory compliance (Tax Returns, VAT, and Workers’ Compensation)
Review of employees’ cash advance budgets before submission for payment – concur
Provide support with employees’ expense reports for reimbursements.
Manage Credit card training, provide guidance on usage and support with new applications.
Responsible for providing support documents during in-country audits
Responsible for planning and coordinating logistics for special events and/or meetings, workshops, trainings with partners and government stakeholders, purchasing, and program Inventory.
Be willing to travel, work overtime, and work evenings and weekends as needed.
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
WHAT YOU’LL BRING
Bachelor’s degree in finance, Accounting, Business Administration, or related field and three years of related experience or equivalent.
Experience using accounting and financial reporting systems.
Experience generating financial reports and analyzing and interpreting data.
Experience with analytical and quantitative skills.
Experience and a good understanding of the procurement process
Experience developing and administering departmental budgets or equivalent.
Experience working across departments.
DESIRED QUALIFICATIONS
Over 7 years’ experience in an INGO supporting administration, supply chain and logistics.
Non-profit GAAP accounting experience.
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Demonstrated experience handling confidential information.
Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
Experience interpreting guidelines to achieve desired results.
Experience supervising staff, interns and/or volunteers.
Strong accuracy skill, attention to detail and ability to manage multiple tasks.
Apply via :
careers.nature.org
