Technical Focus
The Operations Assistant will contribute to improved operational support to the Country Programme, ensuring that the programme budget monitoring and management is provided to team leaders timely and correctly.
Tasks And Responsibilities
Carry out data entry in FPMIS for creation of entity numbers, concept notes and project openings.
Liaise closely with sector Programme Assistants to ensure that mapping of expenditures is done timely and correctly
Undertake responsibility for preparing and submitting requests for accounting adjustments
Carry out data entry in the staffing tool, to keep it updated by incorporating new budgets, new recruitments and staff movements
Undertake responsibility for updating the FBA dashboard
Review emergency project budgets and prepare drafts for OSP clearance
In close collaboration with project managers, prepare draft budget revisions of emergency projects
Take the lead in the process that leads to the Operational closure of projects, including transfer of assets, submission of terminal reports and filling of the Operational closure form
Ensure timely preparation and submission of all project reports (interim and terminal reports) as stipulated in the donor funding agreements.
Monitor the project dashboards and reports to the head of unit with recommendations for action on projects in condition
Process staff funding changes in GRMS, to reflect the funding breakdown
Ensure the completeness and quality of data and documentation in FPMIS for all assigned projects
Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
University degree in social sciences, Education, Community Development, Programme Management or related Field
10 years of relevant experience in operations, project cycle, finance, budgeting, admin or related fields
Working knowledge of English and Kiswahili
Must be Kenyan Nationality
FAO Core Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
Work experience in UN regulations and procedures will be an added advantage.
Proficiency in the use of Computer Applications MS Word, MS Excel, MS PowerPoint.
Good communication skills.
Excellent analytical, presentation and reporting skills.
Additional Information
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Apply via :
jobs.fao.org
