We are looking for an exceptionally organised individual with experience of managing admin processes within a operations/warehouse and logistics team with a keen eye for detail.
As the Operations Admin Assistant:
Job Description
Key Tasks and Responsibilities will be:
Updating spreadsheets, databases, and inventories
Support goods in and transport functions.
Monitor and ensure timely deliveries of inbound and outbound freight
Coordination of the inbound containers from UK port to UK 3PL ( Third Party Logistics) warehouses with agreed hauliers, liaising with ports where necessary
Resolve problem inbound movements ensuring timely release of containers from quay
Monitor 3PL (Third Party Logistics ) goods receipt to identify and resolve any missed deliveries
Monitor inventory at overspill warehouse locations
Identify sales orders to service from overspill warehousing to deplete stock levels and alleviate pressure on core warehouses
Ensure that 3PL ( Third Party Logistics) outbound deliveries are shipped off the system in a timely manner
Organise stock transfers between warehouses to ensure that stock is in the correct location
Monitor rework plans to avoid out of stocks
File and archive customs documents
Maintaining and distributing key KPI’s for the department.
Organising internal meetings, collating and distributing information, and taking minutes as necessary.
Maintaining and managing action trackers, communicating with action owners to ensure timely completion.
Maintaining and recording various system related documentation
Management of consumables requirements.
Qualifications
Highly organised with excellent attention to detail
Ability to prioritise and to work to deadlines with confidence and good time management skills
Excellent communication skills, both written and verbal – The role will at times involve contacting suppliers.
Ability to work independently and take initiative
Ability to work with minimum supervision, multi-task and be flexible
Strong numeracy & literacy skills
Proficiency in Microsoft Office packages – in particular Excel
Experience in a detailed and process driven organisation
Persistent and tenacious.
Knowledge of business management systems is desirable but not essential as full training will be given.
2 years’ experience in a similar role
Candidates with the relevant experience or job titles of;
Operations assistant, Logistics Assistant, Distribution Assistant, Operations Coordinator, Warehouse Assistant, Warehouse Operations, Transport Supervisor, Logistics Administrator, Stock Control Assistant, Stock Management, Operations Administrator, Materials Supply Administrator, Production Assistant will likely be qualified appropriate for this role.
Apply via :
jobs.smartrecruiters.com
