Key Responsibilities:
Manage day-to-day office operations, ensuring the smooth functioning of the office.
Oversee administrative tasks, including filing, mail handling, and inventory of office supplies.
Ensure compliance with company policies and procedures.
Coordinate and schedule meetings, appointments, and travel arrangements.
Manage accounts payable and receivable, including processing invoices, purchase orders, and expense reports.
Work closely with the external accounting firm to ensure accurate financial records.
Monitor and track expenses and assist in budgeting and financial reporting.
Liaise with suppliers and vendors, managing relationships to ensure timely delivery and cost-effective purchasing.
Negotiate terms with suppliers and resolve any disputes.
Monitor inventory levels and order supplies as needed.
Act as the main point of contact for internal and external stakeholders.
Provide support to senior management as required.
Support the team in various administrative tasks, ensuring efficient workflows.
Assist with onboarding and training of new staff members.
Qualifications:
Must have a Bachelors degree in a relevant field
Must have a minimum of 5 years of experience in office management and personal assistance, along with some exposure to business development or running a business.
Strong knowledge of accounting and financial processes.
Experience working with suppliers, handling contracts, and managing relationships.
Excellent communication and interpersonal skills, with the ability to engage effectively with team members, clients, and external partners.
Proficiency in office software (Microsoft Office, accounting software, etc.).
Strong organizational and multitasking skills with attention to detail.
Ability to work independently and take initiative.
Mature and professional demeanor.
Apply via :
www.summitrecruitment-search.com