Office Manager

Key Responsibilities:

Managing and maintaining General Manager’s calendar, scheduling meetings, telephone calls, and appointments, coordinating activities, agendas and meeting rooms.
Responsible for all travel arrangements, accommodation, VISA applications, invitation letters etc.
Regular communication and updates to all employees and managers as directed by the GM and Directors.
Compile travel for SGC & EWA on a monthly basis i e. compile SGC travel, receive from subsidiary office managers and submit travel requisition to GM, once approved, travel booking done accordingly.
Responsible for managing, coordinating and planning of office equipment, canteen, cleaners, drivers and maintenance of any office facilities.
Support HRBP when required on all HR administrative duties.
Assist in preparation of work permits for expatriates coming to our region. Communicate with our legal office when necessary on such matters as requested.
Responsible for all administrative related matters in the respective region.
Maintaining and updating all administrative functions relative to the GM and Line Manager.
Processing of purchase orders for vendors.
Complies with all policies and standards
Maintains accurate and up-to-date employee files, records, and documentation.
Assists with planning and execution of HR projects and special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Assisting employees with benefits enrollment and administration including medical and pension.
Performs other duties as assigned

Required Qualifications:

A Bachelor’s degree
Minimum 2 years of experience in Office Administration and related activities
At least 4 years Experience in the Consumer Goods Industry

Apply via :

jobs.colgate.com