Details:
We are looking for a “Office Manager” to join our team in Kenya. If you want to take up a position where you will be a part of a fast growing and challenging multinational IT organization, this position will address your career expectations.
Job description
We are looking for an Office Manager to take care of entire office administration duties and office procedures and support Sales / Pre-Sales / Project management activities in the location and to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety.
Office manager responsibilities include –
To contribute to project management processes and ensure smooth projects deliverables in the region.
To help sales teams in critical meetings with banking know-how and experience
To make presentations in marketing events
To contribute to Software Development process like providing guidance & reviewing requirements development, test case development, training etc.
To contribute to Sales processes also by participating in proposal preparation including RFP Matrix responses, project plans, scope, pre-sales presentations, attending to POCs, sales meetings etc.
To oversee the entire office administration in Kenya, primarily with day-to-day operations to assist with the smooth delivery of services to our staff and clients
To manage the team and ensure that all administrative activities are operated according to the labour law and company regulations
To help to improve company procedures, policies & processes
Schedule meetings and appointments with clients when required
Partner with Gulf HR to update and maintain office policies as necessary
Coordinate with Gulf IT department on all office equipment
Manage contract and price negotiations with office vendors, service providers and office lease. Should be able to do vendor management.
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Requirements
Should have technical knowledge skills with Banking industry experience
Microsoft Dynamics CRM technical knowledge is an added advantage
Experience in Software Solution Process required
Proven experience as an Office manager managing an office in Kenya
Knowledge of office administrator responsibilities, systems and procedures
Should have excellent knowledge in the local labour laws
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Bachelor degree in any discipline
Experience – 8 to 10 years in relevant field
Preferred Qualifications:
Positive “can do” attitude, clear thinker and result oriented,
Customer oriented approach with strong analysis and planning skills,
Possess good interpersonal and leadership skills
Looks into details and monitors execution into details
