Job Responsibilities
Responsible for receiving and managing visitors to the office
Supplier management and sourcing and procuring office supplies
Facilities management with Landlord/building management
Ensure office complies with current health & safety rules & regulations
Prepare for meetings and ensuring the meeting room is cleared thereafter
Coordinate the pick-up and delivery of office related items as required
Maintaining office security by following procedures
Operating the telephone in an efficient, accurate and courteous manner
Work with external support staff to ensure Internet and phones are functioning smoothly
Negotiate with vendors and contractors e.g. cleaners for consistent and timely supply of services
Provide clerical assistance to BD team members
Plan, implement and re-evaluate processes to ensure the smooth running of the office
Business Development
Ensure sufficient supply of marketing materials
Maintain client/meeting database
Coordinate meetings across our priority countries in the region
Support the team in various BD/Project management capacities
Qualifications
Degree qualification or other equivalent business qualifications
Minimum 3 years in a similar role
Ability to work in a small team
Attention for detail, strong organizational skills and able to work independently
Excellent written and spoken communication skills
Experience working with MS Office packages
Strong interpersonal skills and highly proactive
Team player, willing to assist out wherever needed
