Tasks & Responsibilities
Administration
Support the operational needs on all ongoing projects together with Area Coordinators (ACs).
Maintain office supplies inventory, manage and update a list of pre-selected suppliers
Maintain a professional, well stocked and functioning office space
Implement and maintain a filing system for all administrative documents based on SH procedures
Prepare contractor service agreements and actively participate in the preparation of support documents, for submission of bids and proposals
Coordinate insurances for office premises and national staff.
Supports supervision of support staff
Maintain a database of stakeholders and service providers for the organisation and ensure they maintain quality and cost-effective services; evaluate their performance regularly
Ensure that the organisation’s events and internal/ external meetings are well set up
Supporting in audit process
Ensures the organisation business certificates follow the government policies
Ensure facilities, inventory, IT systems are all administratively compliant
Coordinate travel and accommodation logistics for staff and consultants in the area of operations.
Human Resource Management
Support the training of staff in company policies and procedures.
Maintains all contractual, administrative, and legal requirements in the area of operations.
Upholds induction processes (design, implementation, monitoring) for staff
Advises on staffing changes and priorities
Monitor and record all leaves and absences of staff.
Process termination paperwork and assisting with exit interviews.
Manage, create an update employee and consultants’ administrative files for all staff as well as orientation/induction of new employees and consultants i.e. (workstations, email setups, medical coverage etc).
Schedule job interviews and assisting in the interview process, supporting background and reference checks for new staff are completed and saved both in manual and electronic files.
Security
Implement the security requirements of the global and country level CPPs
Support in crisis management team
Responsible in decreasing the security threat level with the approval of SMT and Middle Managers
Opportunities for Growth
Working at Samuel Hall means that you are contributing to ground-breaking, innovative, and rigorous work that bridges research, implementation and policy. Most of our training happens on the job, but as part of our investment in learning and development, everyone is encouraged to apply for up to five days of paid professional development leave and financial resources to enable them to acquire new skills and knowledge.
Required
A minimum of 3 years relevant work experience in administration, human resources or operations management
A Bachelor’s degree in a relevant field
Experience with Microsoft Office and Google Suite
Experience with HRIS softwares
Excellent spoken and written skills in English
Strong coordination and communication skills
Keen attention to detail
Ability to be patient and to work well within a global team
Ability to cope well under pressure, occasionally work irregular hours and meet tight deadlines in a fast pace organisation
Demonstrated interest in humanitarian and development work
Existing work authorisation in Kenya is required.
Desirable
Masters degree in relevant field
Spoken and written skills in French
Knowledge of institutional frameworks and policies
All applicants should download and fill the SH Job Application Form Please provide information of current/ previous and expected salary expectation, and availability to start in the form
Apply via :
docs.google.com
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