Job Summary
The Office Assistant is majorly responsible for office organization, service to the office teams/visitors and the management of office supplies. DSW relies on the Office Assistant to ensure that the office and its environment is a conducive space for working and the staff wellness is catered for.
Responsibilities
Office Organization and cleanness
Open office on time and ensure secure closure at the end of the day, ensuring safe custody of all office keys.
Keep the office and chlorine stores and the surroundings clean and tidy at all times.
Ensure the office compound is healthy and conducive for staff
Service to office teams
Prepare and serve tea to staff on time on a daily basis.
Support on office errands such as small items purchases, printing/scanning & photocopies, etc.
Collection and delivery of office parcels, quotations, invoices, parcels etc.
Management of office supplies
Responsible for office kitchen and sanitation supplies inventory, monitor and maintain/control usage, and ensure a timely requisition for new supplies as needed
Ensure all kitchen utensils, equipment and cleaning tools are well maintained and serviceable. Ensure timely reporting of any damages for repairs.
Other general tasks
Receive client/visitors and usher/refer them to the correct contact person or staff while maintaining organization image.
Support with updating chlorine and dispenser parts inventory and regular stock checking and monthly stock reconciliations.
Help/oversee the movement of office furniture, loading/offloading chlorine refills/dispenser parts, etc.
Organizing and filing hard copy data and maintaining a well-organized data filing and storage system at the office.
Support in event planning and coordination as necessary, arrange for refreshments, food and other necessary materials
Support with other program fieldwork as may be necessary.
Any other duties/tasks assigned by supervisor or management.
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