Position Overview
The Office Assistant will be responsible for maintaining a clean, organized, and efficient office environment. You will assist with administrative tasks, manage supplies, handle office maintenance, and support in creating a positive workplace atmosphere.
Roles and Responsibilities
Cleanliness and Organization: Maintain high standards of cleanliness and tidiness in the office at all times, ensuring a conducive working environment.
Meeting Rooms: Ensure meeting rooms are cleaned, tidied, and well-organized before and after use.
Sanitation: Clean and sanitize bathrooms, stock them with appropriate supplies (e.g., toilet paper, soap, paper towels), and sanitize high-touch areas such as door handles, desks, and appliances.
Kitchen and Refreshments: Refill kitchen areas, coffee stations, and refrigerator with necessary supplies and assist in preparing refreshments for meetings.
Visitor Management: Support the receptionist in welcoming and attending to visitors with courtesy and professionalism.
Office Supplies: Work with the Administration Operations to manage office supplies, ensuring that all necessary items are stocked and reordered when needed.
Mail and Deliveries: Ensure timely and accurate handling of office mail, deliveries, and collections, maintaining confidentiality where necessary.
Administrative Support: Assist in preparing and modifying documents such as correspondence, reports, memos, and emails. Maintain contact lists and assist with administrative issues as needed.
Maintenance Reporting: Report any repair or maintenance needs in the office to the Administration Operations.
Other Duties: Perform any other related tasks that may be required or assigned from time to time.
Soft Skills
Strong organizational skills and time management.
Excellent communication and interpersonal skills.
High level of customer service and professionalism.
Ability to work flexibly in a fast-paced environment.
Well-groomed and presentable at all times.
Who we are looking for
Education: Minimum KCSE Certificate
Certification: Certificate in Business Administration or Office Management is an advantage
Experience: Minimum of 1 year experience in a similar role
Skills: Basic knowledge of filing, computer literacy in MS Word and Excel
Apply via :
africastalking.bamboohr.com