The Office Assistant will work closely with the Administrative Assistant in performing a wide range of activities in offering office support to the company.
Office Location
Jem Park Estate, House 21, Near Signature Mall, Next to Valley View Estate, Mombasa Road.
Requirements
Knowledge of office management systems and procedures
Excellent verbal and written communication skills
Customer focus and service oriented
Excellent organizational, planning and time management skills
High level computer literacy and high proficiency with business software such as MS Office programs (Word, Excel, PowerPoint, Outlook), CRMs and accounting applications.
Excellent presentation skills and ability to learn and demonstrate functional use of the company’s different enterprise software products.
Willingness and ability to learn and adapt fast to work requirements
Ability to balance fluctuating workloads in a fast-paced work environment
Professionalism and dependability
Internet research abilities
Understanding of basic accounts is an added advantage
Certificate or Diploma in Secretarial Studies or Business Administration
Must have a minimum of one (1) year work experience in office support role
Key Responsibilities
General office management including maintaining a filing system, and being the first point of contact in the company
Assisting with preparing correspondence, mailings, and presentations
Answering calls and directing callers to the appropriate personnel
Coordinating software presentations, implementations and trainings
Preparing quotations, project proposals and raising invoices
Management of petty cash and office supplies
Assist in the preparation and presentation of various scheduled reports
Data entry activities
Calendar management and meeting arrangements
The assistant will also be expected to fulfill additional duties as assigned.
Applications to be sent to hr@hanmak.co.ke with the subject “Office Assistant” latest by 1st August 2023.
Apply via :
hr@hanmak.co.ke
