Job Summary
The Office Assistant will assist the staff members in administration, coordination and support of all program needs/activities
Essential Duties
Serve as the receptionist, welcoming visitors to the office
Collect, sort and distribute incoming mail
Organize for shipment of mail using local courier to Nairobi office – receipts, invoices for DA1 processing etc.
Monitor office and kitchen supplies
Ensure that all doors and windows are locked at end of business each day
Prepare staff tea as needed
Support the Chief of Party and Finance and Admin Director on all logistical arrangements and help in monitoring accurate distribution of commodities
Maintain servicing of office equipment and office items
Make travel and hotel reservations of office staff and official RTI visiting staff
Provide assistance to office staff with expense claims
Facilitate office cleaning
Make hotel bookings for staff traveling in the region
Support meeting plans
Scheduling meetings and sending meeting invites to attendees
Write and distribute routine correspondence and minutes from staff meetings
Update and maintain internal staff contact lists
Maintain office filing and storage systems
Perform any other administrative duties assigned by the COP and Finance and Admin Director
Minimum Required Education & Experience
3 years of work experience or equivalent combination of education and experience. Diploma in Front Office or Business Administration is an added advantage.
Skills & Abilities
Skills and abilities required to perform the essential job duties of this job are listed below. An addendum that clarifies additional skills and abilities for incumbents in this job may be used in addition to this description
Excellent knowledge of MS Word, Outlook, PowerPoint, Excel
Ability to multi-task
Ability to work well with others
Ability to listen and communicate well both verbally and in writing
Ability to work independently
Attention to detail and accuracy
Apply via :
rtiint.referrals.selectminds.com
