Our Client, an outdoor advertising agency based in Nairobi, seeks a dynamic, result and target oriented individual to join its dedicated team immediately as an Office Administrator(Contract Vacancy).
This is a contract role of up to 3 months and the main purpose for this role is to ensure effective running of the company’s business by providing administrative support, coordinating with Technical and Sales Teams in all projects and ensuring all financials and book keeping are attended to as required.
Roles for the Office Administrator Job
The office is in good state as cleanliness and hygiene are maintained
An efficient filing system is in place through document control and maintain records through filing, retrieval, retention, storage, compilation, coding, and updating
Perform human resource duties as may be required such as keep an up to date record of all staff matters and personnel files including annual leave and sickness records.
You know where company licenses and insurance policies are and are the custodian of office security and assets.
All company courier services are harmonized
There is an adequate inventory of office stationery supplies, kitchen supplies and company asset register
The sales and technical team can depend on your support for end to end project implementation
You know which clients to target through online research and internet marketing
You provide data and help sales team through lead qualification
You are in control of calendar management and meeting arrangement
Petty cash is spent within limits, all invoicing done on time and customers happy with your services in regards to their payment processing.
To be successful in this role, you need the below competencies:
Strong organization and administrative skills, attention to detail is essential
Ability to handle pressure
Strong Customer Service Orientation
Good planning and organizing skills
Can think on their feet
Has integrity and is trustworthy
Proficiency with MS Office Suite
Hands on experience with ERP and CRM systems
Excellent communication skills
Presentation skills and ability to demonstrate the use of company’s products and services
Requirements
Diploma/Degree in Business Related Course
3-5 Years’ experience in a similar environment
Available to start IMMEDIATELY.
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