Details:
Our client is a full service design agency with over 10 years’ experience in providing customised creative solutions in graphic design, print and branding.
The client is looking for an Office Administrator.
Overall Objective of the Role
The Office Administrator (OA) is responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.
Key Duties and Responsibilities include:
Organizing office operations and procedures
Ensuring filing systems are maintained and current
Ensure security, integrity and confidentiality of data
Preparing statutory documents & payments;
Managing relationships with vendors, service providers, and landlord, ensuring that all items are invoiced correctly and paid on time
Managing contract and price negotiations with vendors and service providers
Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands
Performing reception duties in an efficient, professional and courteous manner.
Coordinate efficiently the transport logistics with riders and cab service for pick-up and deliveries
Act as the quality control person for deliveries done from vendors
S/he will require the following skills:
Proficiency in MS Office and Quick-books (MANDATORY)
Strong communication/interpersonal skills both written and oral
Attention to detail and problem solving skills
Must possess sound judgment and reasoning capacity
Strong organisational and planning skills
Ability to work under pressure and independently
Exude a positive image that reflects well on the organization
Should be professional and possess a high degree of integrity and confidentiality
Creative agency working knowledge will be an added advantage.
Academic Qualifications and other Requirements
Hold a Diploma/Degree in a business related field
Minimum of CPA Section 2
Have an accounting work experience background and be
Familiar with general office management
A valid driving license will be an added advantage
Prior working experience in a related industry for at least 2 years.
